webook.com

Senior Executive Secretary

webook.com

Role Overview We are seeking a highly organized, proactive, and discreet Senior Executive Secretary to provide high-level administrative support to the Chief Executive Officer (CEO). This role is critical in enabling the CEO to focus on strategic priorities by managing the flow of information, optimizing time, and acting as a trusted liaison between the CEO and internal/external stakeholders. As a key partner to the CEO, the ideal candidate will bring strong executive presence, exceptional judgment, and the ability to thrive in a fast-paced, high-growth environment that is transitioning toward international scale and more structured corporate governance. Key Responsibilities Executive Support Manage and prioritize the CEO’s complex calendar, including meetings, travel, and key deadlines. Screen and respond to incoming communications, ensuring timely follow-ups and appropriate delegation. Prepare agendas, briefing materials, and minutes for executive meetings and board interactions. Coordinate travel arrangements, expense reporting, and logistical support for international engagements. Stakeholder Management Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners. Maintain confidentiality and handle sensitive information with integrity and professionalism. Draft high-quality correspondence, presentations, and internal communications on behalf of the CEO. Operational Efficiency Anticipate needs and proactively manage the CEO’s priorities and workflow. Drive accountability by following up on action items, ensuring alignment across stakeholders. Support project management for executive-level initiatives as needed. Governance and Compliance Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices. Coordinate with Legal, Finance, and HR on executive-level documentation and scheduling.