Required Executive Secretary

Summary

The Executive Secretary plays a critical role in supporting the Chairman and senior management team by ensuring seamless executive operations, effective communication, and meticulous administrative coordination. This position demands a high level of professionalism, discretion, and organizational excellence in managing complex schedules, confidential information, and high-level business activities. The ideal candidate will be a proactive, detail-oriented professional capable of handling multiple priorities with accuracy and efficiency in a fast-paced corporate environment.

Responsibilities

• Manage the Chairman’s daily calendar, appointments, meetings, and travel schedules
• Coordinate local and international travel arrangements, hotel bookings, and detailed itineraries
• Prepare reports, presentations, meeting minutes, business correspondence, and confidential documents
• Serve as the primary liaison between the Chairman and internal departments, clients, and external partners
• Follow up on key tasks, approvals, and executive action points to ensure timely execution
• Organize board meetings, management meetings, and executive communications with precision
• Maintain secure, confidential files and company records in a well-structured system
• Support daily executive office operations and assist with special projects as needed
• Handle sensitive information with the utmost professionalism, accuracy, and discretion
• Ensure efficient coordination within the executive office and maintain a productive workflow

Requirements

• Proven experience as an Executive Secretary, Executive Assistant, Personal Assistant, or in a similar administrative role
• Excellent written and verbal communication skills in English
• Arabic language proficiency considered an added advantage
• Strong organizational and multitasking capabilities
• Ability to work independently and manage tasks effectively under pressure
• Professional demeanor, strong interpersonal skills, and exceptional attention to detail
• Proficiency in MS Office applications including Word, Excel, PowerPoint, and Outlook
• Demonstrated ability to maintain confidentiality and uphold the highest standards of professionalism