Lead Property Officer

About the role

This role is responsible for supporting the Corporate Services – Property Management function by strengthening governance, analytics, and decision support frameworks across the property portfolio. The role focuses on competitive procurement governance, policy and audit compliance, portfolio analytics, and structured engagement with senior stakeholders and committees to ensure transparent, compliant, and data driven outcomes.

The position works closely with internal stakeholders, cross functional teams, and governance forums to translate operational data, policy requirements, and sourcing outcomes into clear recommendations that support business continuity, financial discipline, and audit readiness.

Accountabilities

• Competitive Procurement Governance
  • Support the design, implementation, and continuous improvement of structured and competitive sourcing processes for properties.
  • Assist in the preparation and management of RFPs, bid documentation, evaluation frameworks, qualification criteria, and comparative analysis.
  • Ensure procurement processes are transparent, well documented, and aligned with internal governance, audit, and approval requirements.
  • Maintain complete sourcing records, evaluation justifications, and decision documentation to support internal and external audits.
• Policy Development & Audit Compliance Management
  • Contribute to the drafting, review, and operationalization of facilities and accommodation related policies, procedures, and governance frameworks.
  • Support committee submissions, policy change notes, and approval workflows in line with corporate governance requirements.
  • Maintain clear audit trails, compliance trackers, and supporting evidence for policy adherence and procedural controls.
  • Coordinate with internal stakeholders to ensure consistent application of approved policies and corrective actions where required.
• Analytics & Benchmarking
  • Develop, monitor, and maintain occupancy, utilization, vacancy, and performance benchmarks across the property portfolio.
  • Analyze portfolio data to identify trends, gaps, risks, and optimization opportunities.
  • Prepare dashboards, reports, and management summaries translating data into clear, actionable insights.
  • Support periodic reviews of utilization thresholds and performance indicators aligned with business demand and operational strategy.
• Stakeholder & Committee Engagement
  • Prepare structured decision papers, dashboards, and briefing notes for senior management and governance committees.
  • Clearly articulate sourcing rationale, utilization impacts, financial considerations, compliance status, and recommended actions.
  • Engage with internal stakeholders to validate data, assumptions, and recommendations prior to governance submissions.
  • Support presentations and responses to management queries during committee reviews and governance forums.
• Property Review Governance & Stakeholder Controls
  • Support the design and continuous improvement of structured property review governance (e.g., review checklists, stakeholder inputs, and evidence standards) to ensure consistent, transparent, and repeatable outcomes.
  • Coordinate stakeholder working sessions to clarify review responsibilities, minimize duplication, and enable timely resolution of conflicting requirements or recommendations.
  • Establish clear standards for requirements definition and verification (e.g., what evidence is required, when it is checked, and how it is documented) to strengthen audit readiness and decision traceability.
  • Support risk-based governance for property reviews, including ensuring appropriate safety controls are in place for site inspections where applicable.
• Lease Administration & Contract Management
  • Oversee the full lifecycle of staff accommodation lease agreements, including drafting, negotiation, execution, renewal, and termination.
  • Coordinate internal reviews and secure required approvals for new leases, extensions, amendments, novations, and terminations.
  • Liaise with in...