Application Engineer

Key Responsibilities:

• Sales & Marketing Coordination

  • Coordinate with the Sales teams to understand customer requirements, project specifications, and material needs.
  • Provide technical and commercial support for Building Services product inquiries.
  • Coordinate with internal departments and suppliers to ensure timely responses to customer requirements.

• Quotation & Project Pipeline Management

  • Prepare accurate and competitive quotations based on customer inquiries, project specifications, BOQs, and technical requirements.
  • Obtain pricing, lead times, and technical information from manufacturers and suppliers.
  • Maintain and regularly update the project pipeline log, quotation status, and follow-up records.
  • Ensure quotations are submitted within the required timelines.

• Purchase Order Evaluation & Order Acknowledgement

  • Review customer Purchase Orders (POs) against quotations, specifications, quantities, pricing, delivery requirements, and agreed commercial terms.
  • Identify discrepancies or deviations and coordinate with the Sales team/customer for clarification.
  • Prepare and issue Order Acknowledgements to customers after receiving and reviewing POs.

• Order Estimation & Commercial Approval

  • Prepare detailed Order Estimation Sheets for received orders.
  • Verify material costs, selling prices, margins, freight, and other applicable commercial elements.
  • Obtain necessary approvals from the Sales Manager/Senior Manager before proceeding with orders.

• Manufacturer & Supplier Coordination

  • Place purchase orders with manufacturers/suppliers based on approved customer orders.
  • Coordinate with manufacturers regarding product availability, technical requirements, production status, lead times, and delivery schedules.
  • Follow up regularly to ensure materials are delivered according to customer commitments.

• Delivery & Inventory Management

  • Coordinate material deliveries in line with customer Purchase Orders and agreed delivery schedules.
  • Monitor stock availability and ensure appropriate allocation of materials to projects/orders.
  • Coordinate with warehouse/logistics teams for material receipt, dispatch, and delivery.
  • Track outstanding materials and ensure timely resolution of delivery-related issues.

• Material Coding & Tracking

  • Create, maintain, and update material/product codes in coordination with the relevant internal departments.
  • Ensure accurate tracking of materials from quotation through procurement, receipt, delivery, and invoicing.
  • Maintain proper records of product descriptions, specifications, manufacturer details, and related documentation.

• Purchase Order Invoicing & Finance Coordination

  • Coordinate the invoicing process for customer Purchase Orders.
  • Ensure invoices are prepared accurately based on customer PO requirements and delivery documentation.
  • Submit invoices and supporting documents to the Finance Department for further processing.
  • Coordinate with Sales, Operations, and Finance to resolve invoicing discrepancies or documentation issues.

• Project Submittals & Technical Documentation

  • Prepare and compile technical/project submittals for customer and consultant approval.
  • Collect and organize product datasheets, technical specifications, compliance certificates, drawings, test certificates, and other required documentation.
  • Ensure submitted products comply with project specifications and customer/consultant requirements.