Administartor - Saudi National

Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world. With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking a detail-oriented and organized administrator to join our team in Makkah, Saudi Arabia. In this role, you will provide essential administrative support to ensure smooth operations across our organization. The ideal candidate will be efficient, professional, and committed to delivering high-quality support services that enable our teams to focus on their core responsibilities.

• Manage administrative tasks including scheduling, correspondence, and document preparation
• Maintain organized filing systems and databases, ensuring accurate record-keeping and easy information retrieval
• Provide responsive support to team members and departments, addressing inquiries and resolving issues promptly
• Coordinate meetings, prepare agendas, and maintain meeting minutes
• Handle data entry and maintain confidentiality of sensitive information
• Assist with office operations, including inventory management and supply ordering
• Support project coordination by tracking timelines, deadlines, and deliverables
• Communicate effectively with internal and external stakeholders via email, phone, and in-person interactions
• Perform general administrative duties as assigned to support organizational objectives
• Maintain professional standards and contribute to a positive work environment

Qualifications

• Proven experience in an administrative or support role
• Min 5 years of exp and same filed is advantage
• Contractual experience is advantage
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy in completing tasks
• Ability to multitask and prioritize effectively in a fast-paced environment
• Interpersonal skills with a customer-focused mindset
• Proficiency in data entry and database management
• Problem-solving ability and proactive approach to challenges
• Professional demeanor and reliability
• Preferred: Experience with office management software or scheduling tools
• Preferred: Multilingual capabilities (Arabic and English)

Additional Information

What we offer

• A wide variety of interesting projects
• A chance to be a part of a team that has a broad influence on a progressive business
• Excellent mentorship and career progression opportunities with future global career prospects
• Connect, learn and collaborate with our global network of collaborators
• Access to training and development to grow your career and maximise your potential
• Be rewarded for your enthusiasm, commitment, dedication, and loyalty
• Company Parental leave and Purchased leave
• An Employee Assistance Program to support you and your close ones
• Centrally located offices to connect with coll...