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  • Responsible for reviewing and extracting the required technical data presented on SPF/SPIR (Stock Proposal Form / Spare Parts Interchangeability Record) for required materials (by referring to technical drawing, manufacturers catalogue, data sheets and Materials certificates) to form an accurate and comprehensive technical purchasing specification based on the materials specification and the working principle.
  • Review Text PR specification and advise users if material is already coded.
  • Any incomplete / missing details in the specification, communicate with end users for the required information.


About this role

  • Responsible for identifying the items where sufficient technical specification is available and promoting the Generalization (Generic nature of items such bearing, V- Belt, Gasket, Valves, Flanges, Stud Bolt etc.,) without detrimental technical impact.
  • Responsible for identifying similar classes and propose for rationalization wherever applicable. In addition, shall conduct a review on the already established template for any specific class and propose rearrangement and amendment wherever necessary.
  • Update QM (Quality Management) / Inspection certification requirements based on working guidelines.
  • Responsible for obtaining any additional data required to complete the cataloguing SERVICES.
  • Responsible for rationalizing the data in each class by standardizing the entries, adding the approved values under each characteristic (CHAR), restricting the CHAR from entering the unapproved values.
  • Responsible for reviewing given classes to clean up data, eliminating duplicates, populating missing data and reassigning incorrect assigned item to correct class.
  • Initiate code change / obsolete-redundant forms as per guidelines.
  • Review pre-quote & warehouse discrepancy queries and provide necessary resolution.
  • Maintains regular Liaison with end user, vendors/ suppliers/ manufacturers, inventory and senior storekeepers. Conducts physical verification whenever required and obtains feedback on materials full description, interchangeability and raise Code change Forms (CCF) to eliminate duplicate/Obsolete items from Material Master Data.
  • Maintain documentation archive using ECM (Enterprise Content Management) software.
  • Adhere to section work instructions / guidelines to perform the MMD activities
  • Generate weekly and monthly reports and submit to Sr. Material Engineer (MMD).

What you need to bring:

  • Bachelor’s degree or higher in an Engineering under respective discipline (Mechanical / Electrical / Instrumentation).
  • A minimum of 10 years’ experience in supply chain environment, out of which a minimum of 6 years should be in Cataloguing of Engineering Materials in Oil and Gas / Allied Process Industry. ERP knowledge in SAP MM is mandatory.
  • General knowledge of process system, Equipment & Materials used in Refineries and the Oil & gas Industry. Shall have good practical skills, hands-on experience in Procurement, engineering, construction, maintenance.
  • Knowledge and Experience in reviewing Engineering drawings, process data sheets, parts list, Certificates, Spare Parts Interchangeability Record (SPIR) and Manufacture Catalogues.
  • Knowledge of Engineering and International Standards.
  • Knowledge of SAP Materials Master details / transactions and integration of data with associated functions.
  • Knowledge of Materials Management processes for improvement of Materials Master Data.
  • Well-versed and Thorough knowledge in relevant international standards API, ASME, ISO, NEMA, IEEE, IEC, NFPA, BASEEFA, ATEX, ANSI, ASTM, TEMA, BS and related codes / standards / specifications & statutory regulations.
  • Shall be Computer literate with specific knowledge of Material Equipment/Spare Parts cataloguing systems (Shell or SAP) and Microsoft Office applications.
  • Good written and spoken English, problem solving skills, technical communication and interpersonal skills.
  • Capability to understand and follow international safety standard followed in Oil & Gas industry. IOSH certificate Managing Safely or equivalent is mandatorily required prior to start working
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