Operations Coordinator

Speedcast Salam, based in Doha, Qatar, is a subsidiary company of Speedcast, providing and assuring delivery of Speedcast services and projects within Qatar, across an increasing number of customers, partners, and stakeholders. Speedcast Salam consists of a small in-country team that also relies on contractor teams, contracted partners, and wider Speedcast teams to deliver projects and operational output. The Operations Coordinator will provide immediate support, coordination and administration assistance to the company across its complete area of operation, project and service delivery. This position reports directly to the Qatar Operations Manager / Service Delivery Manager.

 

Key Areas of Responsibility:

Provide general administration duties and functions in the application of Speedcast business, operations, and projects.

Act as principal PoC and coordinator of import & export, logistics, procurement supply chain, and storage requirements.

Act as principal PoC with our partner, Salam Technology.

Liaise and coordinate with in-country governmental administrative departments, in particular Visa applications and transfers.

Liaise and coordinate with Speedcast project and service delivery managers in the application of Speedcast business.

Perform administration of customer invoices and payments.

Process licensing and in-country authorization documents for equipment’s and team members to complete Speedcast operations.

Update and maintain business records and databases.

Coordinate and manage subcontractors engaged in operational work and update progress to management.

Ensure that major stakeholders in the projects are knowledgeable regarding current and emerging issues and/or any impact changes may have with the service.

Assess project risk, identifies potential issues and recommends/help develop solutions.

Manage and maintain the customer’s documents for integrity, accuracy, consistency for decision making and future reference.

Update basic registration documents for tenders.

Assist the Business Unit Manager in preparation of tender submission.

Arrange Flights / Hotel and appointments for Speedcast team.

Attend meetings with management where necessary.

Support Marketing team with Market / Exhibition preparation.

Adapt to various internal procedures of contracting parties and form close links with the nominated representatives, ensuring that key deliverable and above all, client satisfaction are achieved.

Perform any ad hoc duties as required.

Speedcast is ISO 9001 certified and expect all its employees to follow procedures and take an interest in continuously improving the quality of the individual job and the overall service provided by Speedcast Salam.

 

Job Requirements

General High School Graduation Diploma level qualification.

5 years of company administration experience.

Ability to work in a fast-paced and changing environment.

Ability to work on own initiative with a proactive and forward thinking approach.

Effective communication skills with the ability to work effectively as part of a small team.

Strong attention to detail and organizational skills.

Ability to prioritize workload and support multiple tasks simultaneously.

Effective time management skills and ability to meet critical deadlines.

Proficiency with MS Office applications with a strong emphasis on Excel and Word
 

Preferred Experience:

Administration experience in a technology environment.

Experience liaising with the Qatari Government Administrative departments and processes.

Knowledge of working processes of stakeholder companies that Speedcast Salam are heavily involved with.

Experience in handling and administrating the Import and Export of equipment/shipments.

 

 

Working at Speedcast:

At Speedcast, we want people that like adventure. Who are motivated by work that takes uncommon ingenuity and thinking outside the box. Who relish the idea of working in an industry undergoing massive transformation. If you want to be part of a global team responsible for connecting the world, then you’re in the right place.

 

We’re always pushing forward, never standing still. When people rely on you and your team to stay connected, it brings everyone closer together. We’re united by the adrenaline of high-stakes projects and our love of getting the job done right. You will experiment, learn and grow here, right alongside us, every single day.

 

Find great opportunities to make an impact. We have a “one team, one dream” mentality. We work together to make great things happen. Working at Speedcast isn’t just a job, it’s a career that you can take to new levels.

 

Top reasons why people love working at Speedcast:

Our global presence â€“ you get to work with clients and colleagues all over the world, in every continent

Talented teammates â€“ your co-workers are the best and brightest in the industry

Industry leadership â€“ be part of the latest advancements shaping the future of communications

Ability to develop skills â€“ work across departments to gain new skills and valuable experience

Choose your environment â€“ we have an environment to fit your temperament. Choose between a traditional desk job or work in the field.

Grow your career – Guide your career in the direction you want. Gain new titles and responsibilities through our internal promotion system.

Work on diverse projects â€“ every day is different with our customers from a range of industries around the world