Manage the complete sales closing lifecycle, including invoicing, registration, insurance, and vehicle handover, ensuring accurate entry into the ERP/SAP system.
Ensure all sales and subsidy-related financial transactions are accurately processed and recorded exclusively within the SAP system.
Maintain all records (including sales, petty cash, spare keys, demo records, and traffic/MEAC files) strictly in accordance with company policies and procedures.
Escalate any potential financial loss on a used car to the Sales Administration Department for review before issuing an invoice.
Immediately refer the matter to the Invoicing Department if a new car sale results in a loss or if the actual profit achieved is less than the budgeted amount.
Obtain prior written approval before finalizing the insurance for any vehicle.
Collaborate with the Sales Co-ordination Department to ensure the SAP system is updated with accurate car locations.
Participate in a full physical stock check conducted on the second Friday of every month.
Ensure no new or used vehicle is released to the customer without a prior approved checklist from the Accounts Department. Report any issues or problems back to the GM or Accounts in writing.
Strictly avoid generating invoices with incomplete or missing customer/car details required by the Automate system.
Report any delays in the arrival of vehicles, as scheduled per the Letter of Credit (LC), directly to the Accounts Department.

Assistant Sales Administrator - Alzayani Investments

Job Description