Administrative Coordinator

The Administrative Coordinator will ensure smooth operations by liaising with HR and bookkeeping service providers, managing administrative tasks, and supporting the overall organization. The candidate must be comfortable with numbers, processes, and organization, and must be fluent in both Arabic and English.

Key Responsibilities:

• Financial Administration:
  • Assist with basic bookkeeping tasks, including data entry, tracking expenses, and reconciling accounts.
  • Ensure compliance with organizational financial policies and procedures.
  • Coordinate budgets and take budget approvals as required.
  • Align with the bookkeeping company to send monthly financial reports.
• Coordination with Service Providers:
  • Work closely with HR service providers to manage employee records, recruitment processes, and other HR-related tasks.
  • Coordinate with bookkeeping service providers to ensure accurate financial records and timely processing of invoices and expenses.
• Administrative Duties:
  • Handle daily administrative tasks such as scheduling meetings, managing calendars, and organizing documents.
  • Maintain office supplies and ensure the campus is well organized and functional.
  • Assist with the preparation of reports, presentations, and correspondence.
• Document Control:
  • Handle the process of sending and receiving contracts, ensuring all necessary documentation is complete and accurate.
  • Manage contractors database and payments follow ups
  • Manage all inbound and outbound documents, ensuring they are properly recorded and filed.
     
  • Maintain a secure and organized filing system for all documents.

Qualifications:

• Proven experience in an administrative role, preferably with coordination responsibilities.
• Proficiency in both Arabic and English (written and spoken).
• Strong organizational skills and attention to detail.
• Comfortable with numbers and basic bookkeeping tasks.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Proficient in Project Management Tools (G-Suite, Monday, Asana, Notion, …)

Personal Attributes:

• Strong organizational skills
   
• Proactive and self-motivated.
• Ability to handle multiple tasks and prioritize effectively.
• Strong problem-solving skills.
• Ability to work independently and as part of a team.