Smiths Detection is seeking a proactive and detail-oriented Project Administration Assistant to support our team in making the world a safer place. This role is crucial in maintaining efficient administrative operations and ensuring smooth project execution within a dynamic and multicultural environment.

Your Role as a Project Administration Assistant

As a Project Administration Assistant, you will be responsible for managing daily administrative tasks, maintaining project documentation, and providing clerical support to the internal team. Your contribution will be essential in ensuring projects run efficiently and effectively.

• Manage the daily administrative operations, including record-keeping and reporting.
• Maintain a document management and version control system.
• Assemble project-related documentation and structure them for archiving.
• Maintain an organized filing system for all project-related documents.
• Prepare and circulate meeting minutes.
• Assist in the procurement of materials and supplies.
• Prepare Purchase Requests (PR) using the SAP system.
• Arrange airline bookings and hotel accommodation for business travel.
• Coordinate training requirements.
• Perform PRO duties, including visa applications and dealing with government agencies.

Essential Skills for a Project Administration Assistant

To succeed as a Project Administration Assistant, you will need a strong foundation in administrative procedures, excellent communication skills, and the ability to work independently and collaboratively. Familiarity with document management systems and SAP is highly desirable. Explore more about project management methodologies on ProjectManager.com.

• Administrative and clerical procedures knowledge
• Customer service principles and practices
• Experience with Document Management Systems
• SAP experience is a plus
• Computer literacy in MS Office Suite
• Good verbal and written communication skills
• English language proficiency; Arabic is an advantage

Why This Project Administration Assistant Role Matters

The Project Administration Assistant role is vital in ensuring the smooth operation of our projects. By maintaining accurate records, managing documentation, and providing essential support to the project team, you will contribute directly to the success of Smiths Detection’s mission to enhance global security. Understanding project lifecycle management can be beneficial; learn more at Wrike.

Smiths Detection values diverse perspectives and backgrounds, and we offer excellent training and opportunities for career growth. Join our team and be part of a company that is making the world a safer place.

Ensure that you are also upholding Smiths Code of Corporate Responsibility and Business Ethics in all activities. As a Project Administration Assistant you will be supporting planning, organizing, and implementing document control procedures within the projects. You will be responsible for following a standardized project controls approach for the Smiths Detection business. You are required to perform administrative duties autonomously and duties related to the documentation of projects under the supervision of the PMO Manager.

Smiths Group believes that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.