Facility Manager

•  Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed
•  Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training – seek support from the EHS Coordinator with booking training
•  Support with the administration of workplace inspections
•  Analyse the waste data and produce stats
•  Support the technical team with timesheet data entry
•  Support the business assistant with management of Sharepoint ensuring it is updated and all information is relevant and in date
•  Support the workplace managers with the raising of purchase orders
•  Support workplace managers with the maintenance of distribution lists
•  Expense support for both soft and technical
•  Support with IT and phone issues for both the soft services and technical teams
•  Assist with PPE records ensuring this is maintained and updated
•  Collate customer feedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion
•  Provide cover for the technical administrator during sickness and leave

Skills   
•  Self-motivated with good written and verbal communication skills
•  IT literate with strong experience of working with Microsoft Word, Excel and Powerpoint software
•  Able and flexible handling a wide variety of items on a daily basis
•  Ability to work under pressure
•  Customer Service skills
•  Able to communicate with all levels of staff in a polite and efficient manner
•  Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments
•  Ability to prioritise workload to effectively meet deadlines

Experience  
•  Strong proven Customer Service experience.

Tagged as: Recruitment & Staffing