HR & Admin Coordinator

The HR and Administration Coordinator leads the HR and administrative functions, including responding to inquiries, handling onboarding/offboarding, and guiding on HR policies and labor laws. They handle operational HR tasks, maintain records, and give to HR projects. Additionally, they prioritize events, run office supplies, oversee contracts, and handle bill payments. As a Government Relations Officer, they manage visa and residency processes and government portals.

The ideal candidate has broad HR experience, knowledge of company policies and labor laws, and strong administrative skills. They must be proactive, observant, and capable of working autonomously to ensure smooth HR operations and chip into organizational goals!

In This Role, Your Responsibilities Will Be:

HR

• Responsible for all HR-related inquiries and requests, providing support to employees at all levels.
• Responsible for the onboarding and offboarding processes for new starters and leavers.
• Continuously enhance country-specific internal policies and regulations by benchmarking against industry standards and incorporating employee feedback.
• Provide detailed guidance on HR policies, practices, procedures, and labor law to staff.
• Supply to the planning and execution of Human resource projects and initiatives.
• Supervise operational HR activities at the location, including drafting and running official letters, and handling sophisticated inquiries.
• Assist with the medical insurance renewal process and all related matters.
• Support the regional implementation and refinement of performance management procedures, providing guidance to managers, and ensuring alignment with organizational goals.
• Implement and audit compliance with all updates from labor offices and government regulations, ensuring the organization’s practices are up-to-date and legally compliant.
• Continuously improve and develop HR services and processes.
• Collaborate with other departments, such as payroll, benefits, and finance.
• Lead employees GOSI and end of service benefits.
• Act as a principal member of the regional HR operations team, supporting in driving pivotal initiatives and ensuring alignment with corporate objectives.
• Maintain and secure HR files and records, handling confidential materials with integrity and discretion.

Administrative

• Organize and facilitate in-house events, such as workshops and meetings.
• Ensure the validity and renewal of company registrations, corporate licenses, and work permits, maintaining compliance with all relevant regulations.
• Overlook the validity and timely renewal of all agreements and contracts, including company car agreements, office leases, and supplier contracts, maintaining compliance and continuity of services.
• Responsibility for the procurement and inventory of office supplies, ensuring availability and cost-effectiveness.
• Manage office housekeeping and contractors.
• Ensure the timely payment and management of utility bills, including internet, phone, electricity, and other crucial services.

Government Relations Officer (GRO)

• Act as the official representative of Emerson in interactions with government offices, ensuring the company’s interests are effectively communicated and advocated.
• Navigate and resolve complex governmental issues, using in-depth knowledge of regulatory requirements and maintaining strong relationships with government officials.
• Lead the end-to-end process for the issuance and stamping of visas for employees and their family ensuring timely and compliant execution.
• Assist the issuance of CPR and Bahrain residency permits for employees and their families.
• Overlook and manage all government portals, including GOSI (General Organization for Social Insurance), LMRA (Labor Market Regulatory Authority), and NPRA (Nationality, Passports, and Residence Affairs), ensuring accurate and timely compliance with all regulations.
• Facilitate with the driving license issuance process.

Who you are?

• The ability to analyze findings, generate metrics and build commitment to solutions.
• Event design and facilitation skills.
• Numeracy and ability to analyses quantitative and qualitative data. (Excel Knowledge)

For this Role, You Will Need:

• Diploma or bachelor’s in human resources degree or equivalent.
• Minimum 5 years’ experience in similar role.

Preferred Qualifications that Set You Apart:

• Moderate knowledge in Bahraini labor law.
• Strong written and oral communication skills.
• Basic planning skills with the ability to set and work to (personal, team and budget) deadlines.