Coordinator – Operational Procurement

Job Description – Coordinator – Operational Procurement (001588)

Coordinator – Operational Procurement – (001588)

Description

Key Roles & Responsibilities

Strategy
1.   Implement category strategies, as outlined by management
Governance & Compliance
2.   Execute due dilligence to ensure that all procurement activity and tender requirements are compliant with the company’s policies and regulations.  
3.   Establish and maintain internal relationships with all business areas.
Sourcing & Supplier (Vendor) Management
4.   Effectively manage relationships with the suppliers, including escalting and resolving any issues that arise.
Risk Management
5.   Manage supply risks and suggest risk mitigation initiatives.
Execution (Buying / Purchasing)
6.   Coordinate the development of RFIs and RFPs with relevant stakeholders, ensure consistent development of RFIs and RFPs, expedite Purchase Orders for urgent materials, monitor and expedite requisitions to achieve shorter lead times, provide customers with quotations and proposals, support the manager in preparing purchase orders, maintain records of pending purchase orders, and lead the end-to-end RFx processes from planning to awarding.
7.   Collaborate with internal stakeholders to identify and consolidate procurement requirements, provide advisory services on suitable alternatives, coordinate with departments to identify professional services needs, record and consolidate requirements, and facilitate the translation of internal customer requirements into purchase orders for timely procurement of materials, products, and services.
8.   Generate and track value for the organization (e.g. cost savings).
9.   Support to define optimization initiatives (i.e. standardization, bundling, supplier consolidation). 
10.   Initiate, support, and drive make or buy/lease or buy decisions.
11.   Monitor the global supplier market for the assigned category(s). Plan for material and service availability by analyzing trends, delivery systems, and markets.
12.   Participate in the evaluation of proposals, accurately transferring information and documents to the commercial evaluation sheet/Fusion. Review and interpret tender documents and contracts to ensure compliance with corporate policies and procedures.
13.   Execute tender plans for product and service categories, ensuring the best value for the company. Coordinate supplier qualification processes to avoid blacklisted vendors and maintain an updated list. Develop technical and commercial evaluations of bids in accordance with company and tender policies.
14.   Inform stakeholders about procurement activities/policies, collect feedback, and derive initiatives in line with strategic requirements.
15.   Manage the full PO life cycle (PO creation to PO closure) including expediting as required.
16.   Process purchase requisitions as efficiently as possible while maintaining compliance to company policies and generating maximum value for the organization.
17.   Implement alternative procurement sources, plan and execute operational procurement processes, and improve process efficiency through collaboration, cross-functional teams, and integration of internal stakeholders and suppliers in process design and implementation efforts.
Systems & Digitisation
18.   Contribute to innovation and digitization in the procurement process through the usage of the appropriate processes and tools. 
Contract Administration, Development & Negotiation
19.   Support to negotiate and execute contracts.
Other
20.   Perform other job-related duties as assigned.
 

Qualifications

Education & Professional Qualification:
•   Bachelor’s Degree in Engineering, Business Administration or equivalent
•   Accredited Procurement / Supply chain certification is preferable.
Professional Experience:
•   Minimum 3 years of experience in the area of Procurement & Supply Chain Management as a buyer or in a similar role.
Geographic Experience:
•   N/A
Computer Skills:
•   Computer literate (Word/ Excel/ Power-point, MS Project, MS-Visio)
Language Skills:
•   Business fluent English is a must
•   Business fluent Arabic is preferred
Market/Industry/Functional Knowledge:
•   Basic to good knowledge of local and international Procurement laws and procedures;
•   Basic to good knowledge of Supplier management techniques, procedures and policies;
•   Basic to good knowledge of sources of supply, market trends and pricing practices;
•   Corporate / Supplier Management, Supplier Development Negotiations skills.
•   Achievement Orientation – Undertakes and is results oriented.  Takes charge, shows self-motivation and ambition for personal and professional achievements.  Has a competitive drive to get things done.
•   Relationship Building – Builds relationships and networks; works through and with others.  Communicates and negotiates effectively and persuasively.  
•   Analytical Thinking – Analyses problems effectively and solves complex issues.  Considers the long-term impact and anticipates future consequences and trends.  Creates new insights and generates innovative solutions.
•   Compliance – Careful and thorough, gathers complete information.  Works well under a formal framework and precise rules.  Strives for quality.  
•   Risk Management – Assesses risks and makes timely decisions based on relevant information.  Can take high risk decisions when necessary and is not afraid of facing difficulties and adversity.  Creates competitive strategies and plans.