Administrative Officer

Manage phone calls, correspondence, and office maintenance. Coordinate office activities, maintain employee records, and type documents. Arrange travel and manage air ticket bookings, visa renewals, and company renewals. Coordinate RMA processes and assist with administrative tasks for HR department.

Responsibilities

• Manage phone calls and correspondence, including fax, packages, and emails. • Oversee office maintenance and ensure facilities are well-maintained. • Coordinate office activities and operations to ensure efficiency and compliance with company policies. • Maintain accurate and up-to-date employee records, including personnel files, attendance records, and performance evaluations. • Type up letters, reports, and other documents as required. • Coordinate travel arrangements and accommodation for staff members when necessary. • Manage air ticket bookings for employees and their dependents, ensuring timely arrangements and compliance with travel policies. • Monitor and manage visa expiry dates for employees and their dependents, ensuring timely renewals. • Manage company renewals, including licenses, permits, and certifications. • Coordinate RMA processes with technical and logistics departments to ensure efficient handling of returns. • Assist in the coordination of administrative procedures and systems, including filing, record keeping, and data management. • Support the HR department with administrative tasks, such as recruitment logistics and employee onboarding.

Skills

• • Bachelor’s degree in business administration or related field preferred. • Ideally 3 to 5 years of experience in an administrative role. • Proven experience in an administrative role, preferably in a similar capacity. • Excellent organizational and time management skills. • Fluency in both written and verbal English and Arabic is required. • Proficiency in MS Office Suite and office management software. • Ability to work independently and as part of a team. • Attention to detail and accuracy in all tasks. • Oman driving license is an advantage.