Technical Clerk – Stock Control

Roles and Responsibilities
• Responsible for Planning, Scheduling and Follow up for the fleets managed by Asset Management Department. 
• Acts as focal point between customers and AM department to ensure the 100% PPM Compliance.
• Gather and monitor gauge readings of vehicles & equipment from various equipment owners for PPM Scheduling
• Monitoring of equipment and vehicles PPM dues and updating master PPM schedule chart 
• Control the issuance of work orders to ensure effective implementation of planned preventive maintenance
   Programs (Generate PPM Work Order in oracle EAM along with the maintenance task list and coordinate with the
   Workshop supervisor / foremen on the equipment & vehicles PPM status)
• In coordination with the engineering team, create and document maintenance program and PPM Checklists as per
   OEM.
• Assist planning supervisor to create Department Process, Flow Charts, SOP, and other Templates and Forms.
• Assisting supervisor – Planning & Control for the reconciliation of Master Asset List.
• Assist planning supervisor for the submission of Tender Documents (Assisting to complete the tender
   Documentation for both technical and commercial requirements)
•Create Work orders in oracle system for scheduled preventive maintenance and hand over to maintenance
  Supervisors Foreman / Technicians
•Check on progress of repair throughout the day. Contact customers regarding any changes in the estimated or 
  Promised time, explain cost and time requirements in detail, and get proper authorization before any additional 
  Repairs are performed.
•Closure of completed work orders(PPM) in oracle system along with the Invoicing for completed work orders.
• Assist planning supervisor for the submission of Tender Documents (Assisting to complete the tender 
  Documentation for both technical and commercial requirements)
• Coordination with the storekeeper/material controller/workshop supervisor/planning supervisor, conduct regular 
  Stock checks to identify differences and take corrective actions (Monitor inventory levels and reorder parts as 
  Needed to avoid shortage)
•Assist Equipment Controllers to Prepare Daily equipment status report for updating to BU heads 
•Gather and monitor gauge readings from vehicles & equipment to collect data for PPMSC & Trend analysis.
•Publishing Load Tests Documentation for equipment’s on monthly basis and monitoring 3rd Party certifications for all 
  The equipment.
•Monitor, follow-up and ensure PPM work orders are completed and entered the oracle EAM.
•Prepare accident / incident & misuse reports for Department budgeting & Cost analysis.
•Assist Technical Support team for arranging traffic registration, Load Tests & other inspections. 
•Coordination for Woqod E-chip Installation & Uninstall (As per the request from BU with the Dept head approval)
•Produce and maintain various technical reports on a daily, weekly, and monthly basis as per the direction of 
  Supervisor – Planning & Control 
•Communicate all customer issues with foreman/workshop supervisor in the allocated sites, give as much
  Information as possible to mechanic to properly diagnosis and cut repair time and diagnosis time to a minimal.
•Coordinate with workshop supervisor and provide detailed explanation and technical justification for additional
  Repairs with cost estimate and obtain approval from customers.
•File and maintain equipment maintenance related materials & records; and discard unnecessary files.
•Performs other duties as may be assigned by the Supervisor – Planning & Control 
•Ensure full compliance with the safety goals, objectives, and procedures towards achieving zero LTI.

Qualifications

Education & Professional Qualification:
•High School or Secondary School  
•Diploma or Bachelor’s Degree Preferred 
Professional Experience:
•Minimum 2 -3years of similar experience in heavy equipment or automobile industry
•Knowledge in Planning & Scheduling of fleets’ PPM
Geographic Experience:
•GCC experiences preferred
•Valid Qatar driving license is advantage
Computer and Language Skills:
•Proficiency in computer applications for record-keeping and reporting as well as experience of ERP systems.
Market / Industry / Functional Knowledge:
•Excellent communication and presentation skills.
•Displays exemplary customer service skills and a sales-minded attitude.
Related Professional Training, Certification, or Membership
Mandatory: •Strong working knowledge/Experience in Excel formulas, VISIO, & ERP systems
Preferred: •Strong Knowledge and working experience in Estimation and Invoicing