SUPERVISOR, ACCOUNTS PAYABLE

Under limited supervision, oversees the Accounts Payable functions to ensure accurate and timely processing of payments and charges to vendors, contractors and others.

Essential Responsibilities and Duties

1. Reviews and approves the processing of all invoices, billings and other disbursements to ensure their legality, accuracy, proper documentation and timeliness.

2. Monitors expenditures to ensure that budget allocation is not exceeded.

3. Ensures that purchase orders, receivers and invoices are valid before issuing payments.

4. Ensures that all payments are made in the form of check payment order, and that all discounts are properly applied, penalties are properly charged, and terms and conditions of contracts are fully adhered to.

5. Prepares periodic reports on the availability of funds and outstanding liabilities.

6. Maintains the smooth interface of the Accounts Payable System with the Ledger System and sees to it that proper control procedures are followed.

7. Meets with vendors, contractors, purchasing staff, and other concerned individuals to resolve disbursement problems.

8. Determines monthly and year-end outstanding liabilities and prepares reports as necessary.

9. Ensures proper account coding of invoices and billings, and that a suitable filing system is maintained for all reference documents.

10. Screens and examines the submission of bank guarantees to include Performance and Maintenance Bonds and coordinates with the concerned parties regarding advance payments.

11. Participates in various committees and projects as appointed.

12. Initiates the development or needed updates of internal policies and procedures involving the Section.

13. Evaluates staff performance and counsels them on areas of improvement.

14. Follows all related Hospital policies and procedures.

15. Participates in self and others’ education, training and development as applicable.

Education

Master’s or Bachelor’s Degree in Administrative Sciences, major in Accounting or any related discipline required.

Experience Required

Five (5) years of related experience with Master’s degree or six (6) years with Bachelor’s degree, including two (2) year in senior, supervisory, or managerial capacity.

Other Requirements(Certificates)

Computer literacy.

English proficiency required.

Saudi national preferred.

Other professional accounting qualification is preferred.