Site Lead Administrator

Responsibilities will include: 

• Handle enquiries, requests and concerns in an efficient and professional manner 
• Coordinate travel, vehicle and accommodation requirements for Jacobs site staff 
• Inform, remind and update site personnel regarding rules and regulations 
• Maintain current and efficient filing system for safety, quality and other site-based documentation
• Manage office supplies and orders 
• Prepare minutes of meetings 
• Manage document control and correspondence  
• Handle incoming and outgoing mail and couriers 
• Support other site-based Jacobs staff with coordination of work, regular reporting, preparation of documentation and liaison with Jacobs offices.

Here’s what you’ll need:

About you 

Key requirements for the role:

• Bachelor’s degree in Business Administration, Project Management, or a related field (preferred).
• Minimum of 10 years of experience in site administration or project support roles, preferably in the energy or construction industry.
• Significant experience in a site administrative role supporting senior managers preferably in a construction environment 
• Intermediate to advanced skills in Excel 
• Strong computer proficiency in all Microsoft Office 
• Maintain excellent interpersonal and communication skills both written and oral 
• Ability to balance multiple priorities and tasks and adhere to strict deadlines