Senior Subcontracts Engineer

KEY RESPONSIBILITIES:

• Complete understanding of Functional Procedures and Forms in Departmental Quality Management system.
• Strong initiative to digitalize processes and operate on company portal and platforms like SCMS (Subcontracts Construction Management system), Compliance & Financial Due diligence platforms, Company ERP system, Site Admin Work-book packages.
• Strong interface with other disciplines at operating level for all inputs for ITB preparation and clarifications.
• Compliance to required Company stipulated Delegation of Authority Matrix. 
• All Proposal stage activities (bid normalization, price implications) to ensure a competitive Construction cost estimate.
• All Award stage activities to ensure Awards within budgets.
• All post award administration activities to manage completion of subcontracts within final Forecast at completions.
• Leadership and hands on engagement in Administration of Subcontracts on in key aspects like Change management and Extension of Time claims.
• Close tracking/ flagging validity of Bonds/ Guarantees/ Insurances on projects.
• Engagement in Risk review process at various stages of subcontracts life cycle and contribute based on experience.
• Ensure adherence with procedures and promote continuous improvement for company’s best practices, during project construction phase until       close-out.
• Understanding and maintaining focus on Company Quality Assurance and HSE requirements in Subcontracts Agreements.
• Support and take directions from senior subcontracts management as required.
• Under guidance, support Commercial function w.r.t Client Variations and other matters related to Main Contract.

Primary Duties

Activities related to deriving Proposal stage Construction Cost estimates: Finalizing Bidder list and work packages prequalification as applicable, preparing and floating of enquiries, clarification / discussions and final evaluation of Bids, selection of proposed subcontractors, selection of pricing, Client Price- bid pricing, Main contract unit rate pricing. Activities related to Awarding Subcontract Agreements: Finalizing Bidder list and work packages prequalification as applicable, interfacing with all disciplines for ITB inputs, preparing and floating of enquiries, clarification / discussions and final evaluation of Bids, selection of Subcontractors, obtaining management approvals, preparing Subcontracts agreement, planning and assisting in Kick off meeting. General other activities related to SCMS, ERP, Obtaining Compliance & Financial due diligence of Subcontractors, interaction for Management approvals and Reporting. General post award administration activities related to works during project execution from kick off meeting until close-out of Subcontracts outlined as under:

• Setup and maintain company procedure-based Workbook, logs, registers for Variations, Site instructions and Back charges.
• Track and periodic report Subcontractor performance evaluation and close out reports.
• Ensure functional Award Procedures are implemented and followed for any site-based Subcontract agreement awards.
• Interface ERP and NEWGEN for invoicing of subcontractors.
• Track availability and validity of Performance and Advance Bank guarantees and Subcontractor’s Insurances until close out of the Subcontract.
• Maintain database of important correspondence between Petrofac and Subcontractors.
• Prepare draft correspondence as required by Project management addressed to Subcontractors on contractual and commercial matters in coordination with senior team members.
• Support project and construction team in the clarification of subcontractor’s scope and other terms and conditions.
• Provide support in handling Subcontractors’ variation orders requests including scope disputes.
• Verify, study and prepare draft answers to subcontractor’s claims and counterclaims in coordination with Project team.
• Assist project and responsible team members in risk assessment identification related to subcontractor’s works.
• Review and comment subcontractor’s invoices.
• Review and comment subcontractor’s back-charges.
• Provide necessary assistance to prepare additional subcontract agreement / work orders with other parties in case of main subcontractor’s default.
• Provide inputs for budgeting and cost control and support with team to prepare Forecast at completion.
• Assist in preparing Construction Fields/ Site instructions.
• Supports team to develop and monitor relevant subcontractor KPI’s.
• Support team during internal and external Site audits.
• Support team with subcontract close-out.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• A graduate / Masters university degree in Engineering.
• Experience of entire subcontract life cycle activities in either Proposal construction Cost estimates, and Project Subcontract Agreement Awards or Post Award Subcontract Award Administration.
• Experience administration and management of Contracts or Subcontracts and in finalization of various Partnership Agreements. A relevant experience or Project Management of similar EPC jobs shall be considered as well.