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Job Overview:
 

The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.  â€¯ 

RESPONSIBILITIES

Key Tasks and Responsibilities:

  • Type and proofread documents, correspondence, and forms
  • Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office
  • Coordinate and set up meetings and conferences, arrange travel, and work on special projects
  • Maintain the schedule of one or more individuals
  • Set up and maintain a manual and electronic filing system
  • Maintain office supplies and other materials required for departments or project activity
  • Answer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person
  • Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.
  • Photocopy, fax, and scan documents as required
  • Assure effective mail and package distribution
  • Assist Employees and Managers with general administrative requests
  • Perform additional assignments under the supervisor’s direction
  • Organize and schedule meetings and appointments
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Produce and distribute correspondence memos, letters, fax, and forms
  • Review/answer emails as needed
  • Maintain up-to-date employee holiday records for the team
  • Maintain a contact list
  • Order office supplies
  • Special projects as assigned

QUALIFICATIONS

Essential Qualifications and Education:

  • High School Diploma/GED
  • 5+ years of relevant experience
  • Minimum of 3 to 5 years of Administrative Assistant experience in a corporate setting
  • In-depth knowledge of business procedures, letters, and report formats
  • Ability to read and comprehend instructions, to write correspondence and memos
  • Ability to write, speak, and interact clearly and professionally with all levels of management as well as external clients
  • Can handle sensitive information with the highest degree of integrity and confidentiality
  • Strong sense of urgency and problem-solving skills
  • Ability to work well with a team and support other admins as required
  • Extremely organized and detail-oriented
  • Ability to juggle multiple tasks with superb accuracy
  • Knowledge of business procedures, letters, and report formats
  • Proficient in Microsoft Office – PowerPoint, Excel, Word, and Outlook

 

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