Receptionist & Business Administrator

Job Description – Receptionist & Business Administrator (00033565)

Receptionist & Business Administrator-00033565

·       Receives and screens incoming calls for all departments.

·       Welcomes company guests and visitors.

·       Manage the door access system.

·       Ensures that all important messages are properly dispatched.

·       Collect mail, letters, and parcels from couriers and distributes them accordingly.

·       Dispatch mail for all employees and Joint Ventures.

·       Monitor all incoming emails on Oxy UAE email.

·       Ensures that the Reception and Meeting rooms are well attended and presentable.

·       Manages the meeting room bookings and requests for catering.

·       Assist OXY Abu Dhabi social committee in internal events.

·       Manage OXY Abu Dhabi internal communications.

·       Assist several departments with ad hoc tasks.

·       Arrange interviews/testing for candidates.

·       Processing BC and other printing stationery (Letterheads, envelopes, complimentary slips, etc.).

·       Arranging and distributing access badges.

·       Keep POB for the 9th floor up to date.

·       Assist in multiple tasks required by the Manager.

• Diploma in Business Administration
• 3 years’ experience in a similar position
• Pleasing personality and excellent presentation.
• Good command of Microsoft Office.
• Very good telephone etiquette.
• Good communication skills in both English and Arabic.
• Patience, dedication and willingness to assist others.