Proposal Writer Coordinator

We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

Our purpose and beliefs:
As Kent, we’re tackling the greatest challenge of our time – to bring our world the energy it needs in the most responsible way ever imagined.

It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best – for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:

We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs

Our vision for Diversity, Inclusion and Belonging:
We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.

About the job:
Kent is looking for an Proposal Writer / Coordinator

Your responsibilities:

Job Objectives

• Embrace and live the safety principles developed within the Kent Group. Demonstrate these behaviours and advocate the vision.
• Support the Proposal Leader in preparing comprehensive responses to RFIs, EOIs, SOIs, PQQs and RFPs.
• Read the documents from the customers and understand the response requirements.
• Prepare a program to respond to the customer requirements including a schedule and the response writing plan which will identify the lead writers, main contributors and the review team with specific deadlines.
• Coordinate the input from all parties, collate the documents and write sections as directed by the proposal leader.
• Ensure the work is carried out in compliance with the applicable KMS procedures.
• Any other work as directed by the immediate supervisor within the scope and objectives of the Estimating & Proposals department.
• identify opportunities for optimizing collaboration using Microsoft Teams or equivalent.
• Configure and customize MS Teams channels, tabs, and settings to align with proposal requirements.
• Train other team members on best practices for using IT tools effectively in Proposals environment.
• Identify and assist Implementation of integrations with other tools and applications to enhance productivity and workflow automation.
• Troubleshoot technical issues and provide support to team members as needed.
• Stay updated on new features and capabilities of Kent IT Tools and recommend enhancements to existing setups.
• Monitor usage and adoption of MS Teams and other IT Tools and provide insights for continuous improvement.

Set an example of:

• Trust
• Integrity
• Honesty
• Loyalty
• Professionalism
• Enthusiasm
• Dedication
• Hard work

HSE and Quality Management Responsibilities

• Maintain standards of HSE and comply with Company’s Health, Safety & Environment Management System requirements. Take reasonable care of own health and safety and that of others in the workplace. Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.

Judgments/decisions made

• As directed by the immediate supervisor.

Communicate with

• External – None.
• Internal – Supervisor and internal stakeholders.

Who assigns work?

• Proposals Specialist / Proposals Engineer/Manager

Who reviews the work?

• Proposals Specialist / Proposal Engineer/Manager

What is the most challenging part of the job?

• Development of highest quality project proposals, compliance with company procedures (including KMS), timely submission of proposals, timely response to requests from clients and winning the contract in conjunction with the rest of the development teams.

Your knowledge/skills, education, and experience:

Qualification/Certification:

• Degree in related field eg.: engineering

Communication:

• Excellent command of the English language in both oral and written communication and skills.

Core Competencies:

• To support the Proposal Leaders (Lead Proposal Writer, Proposal Engineer, Proposal Manager etc.) through the complete cycle of RFIs, EOIs, SOIs, PQQs and proposal preparation all the way to contract award and handover.
• Excellent English language (writing) skills.
• Minimum 5 years proposal writing/coordination experience.
• Ability to communicate effectively.
• Good interpersonal and team-working skills.
• Flexible.
• Highly motivated.
• Self-starter.
• Ability to work and deliver under pressure and demanding work conditions.
• Adaptability to change.
• Excellent computer skills, especially MS Excel, MS Word and MS PowerPoint at power user level.
• Ability to understand and operate SharePoint.