Proposal Officer

The Role

Assist the Sales Team to achieve and exceed the sales targets that have been assigned and to generate revenue by carrying out sales process related activities.

Job Description

1. Offer/Quotation Process

• Register and log all inquiries received in to Data Base
• Review and evaluate the received RFQ / Tender Documents & acknowledge in 24 Hours.
• Prepare costing and responsible in making competitive & effective quotation in line with client requirement and adhering to companies policies.
• Coordinate with the QC department for Technical queries and clarifications.
• Coordinate with the Procurement Department to obtain the required quotations in timely manner.
• Ensure that the received quotation is in line technically and commercially with the requirements.
• Coordinate with all relevant departments including but not limited to SCM, Logistics, Legal, Local and Foreign Procurement and Quality Control to ensure that proposals prepared for inquiries and tenders are in compliance with the required terms and
  conditions
• Submit effective & competitive offers on time.
• Interact with clients to understand & anticipate and meets their needs.
• Follow-up and negotiate with client for submitted proposals, answer technical and commercial clarifications after review with respective departments.

2. Contracts

• Review orders and ensure that the received orders are in line with our offer & interface the same into the data base.

3. Sales Order Activities

• Coordinate with client for all PO related issues not limited to MTC approval/Delivery schedule.
• Projects Managers / Expeditors to be informed every detail of job and if required should be called for meeting and information to be shared with everyone.
• Follow Up with account and ensuring for submission of Pro-forma Invoice/Bank Guarantee to client when required.
• Submit documents for payment and follow up for overdue invoices with clients.

4. Documentation & Filing

• Ensure that all relevant files are kept in both soft and hard copies as per the format provided for all inquiries and tenders as per the company procedure.