Project Coordinator

What You’ll Do

• Assist the Design and Project Delivery team in all aspects of project coordination, including project reporting, payments processing, approval, and general project coordination with internal and external stakeholders.
• Collaborate with internal teams, external consultants, contractors, and suppliers to ensure effective communication and coordination throughout the project lifecycle.
• Coordinate lease execution, design and project documentation, updating of project documents, and communication of updates between internal and external stakeholders.
• Support the tendering process by preparing tender documents, managing tender submissions, and contractor evaluations.
• Assist with procurement activities, including sourcing materials, obtaining quotes, issuing purchase orders, and tracking deliveries.
• Monitor project timelines, milestones, and deliverables, and proactively identify and escalate any potential issues or delays to stakeholders.
• Maintain project documentation, including contracts, drawings, specifications, and correspondence, ensuring accuracy and completeness.
• Support project reporting efforts by gathering and compiling project data, preparing progress reports, and presenting project updates to stakeholders.
• Collaborate with the Internal Project team to analyze project metrics, identify trends, and provide insights for project performance improvement.
• Assist in project budget management by tracking expenses, reviewing invoices, and assisting in cost control efforts.
• Asist with coordination of site meetings, design coordination meetings, Participate in site visits and inspections to ensure compliance with design, quality, and safety standards

What Are We Looking For

• Bachelor’s degree in a relevant field, such as project management, construction management, or architecture (or equivalent experience).
• 4+ years of experience as a Project Coordinator, preferably in the built environment or related construction industry.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication and interpersonal skills to collaborate with various stakeholders and manage expectations.
• Familiarity with design coordination processes, tendering procedures, and procurement practices.
• Familiar with project management processes (scheduling, tracking, reporting), specifically in the built environment or related construction industry.
• Solid understanding of construction and fit-out project lifecycle, including design development, procurement, and project delivery.
• Attention to detail and a commitment to quality, ensuring compliance with project specifications and standards.
• Problem-solving skills and the ability to adapt to changing project requirements and priorities.
• Knowledge of health and safety regulations and practices related to construction projects.