Project Administrator
Full TimeBookmark Details
Wood is currently hiring a Project Administrator on join our team in Qatar on the Shell GTL project. we are looking for personnel with experience in dealing with Ras Laffan Gate passes.
Responsibilities
• Assists project team with day-to-day support of the project or site
• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
• Assists with setup, development and coordination of site-specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding/orientation of personnel
• Assists with internal and external project audits
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager’s review
• Gathers data and material information to be billed
• Scans, emails, answers phones, makes copies
Qualifications
Qualifications: Bachelors Degree preferred.
- Knowledge, skills and experience:
- Five years of project/admin experience in the Engineering and Construction industry desirable.
- Experience in dealing with Ras Laffan gatepasses
- Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
- Oracle experience a plus
- Ability to correspond and interact with others in a courteous and professional manner
- Possess good organizational skills
- Self motivated to learn
- Bilingual a plus
Personal attributes:
- Exceptional organisational skills
- Effective organization & planning skills
- Ability to handle multiple tasks and changing priorities in a fast paced environment
- Understands and controls one’s emotions with empathy for others
- Use effective verbal and written communication skills
- clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand others perspectives.
- Uses initiative and a proactive approach to problem solving
- Commitment to continuous improvement
- Demonstrates commitment to Wood Values, Visions & Behaviour
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