Procurement & Contracts Coordinator

Operational Accountabilities

• Gathering data required from the internal systems and suppliers for regular status updates to Procurement and Contracts Manager on ongoing procurement and contracts management.
• Coordinate with End users for the requirements and follow up with the suppliers for the procurement process, ensuring compliance with QR Group’s Procurement Policy, Process and Delegation of Authority (DOA)
• Coordinate with End Users, QAS Ground Handling, Group Legal to ensure Standard Ground Handling Agreements (SGHA) are reviewed, approved and signed in a timely manner.
• Coordinate with End Users, Finance and Suppliers to ensure invoices are processed in a timely manner.
• Coordinate with Suppliers and Group Logistics to ensure ordered items are delivered on time.
• Upkeep the Procurement and Contracts division records necessary for complying with audit requirements, up to date and accessible.
• Coordinate with group procurement to add new suppliers in the QR Group’s supplier master system.
• Work with QAS Cargo administrative and operational departments, suppliers and cashiers’ team to ensure the repacking charges are obtained and debited to the relevant cost center.
• Perform other department duties related to his/her position as directed by the Manager /Head of Department.

Qualifications

• High School Qualification / Vocational Qualification /Diploma or Equivalent (Type of Diploma Based on Role) with Minimum 3 years of job-related experience. OR
•  Bachelor’s Degree or Equivalent with Minimum 2 years of job-related experience.
• Ability to expedite delivery by coordinating with internal and external stakeholders.
• Ability to use Microsoft Office suite of applications.