Procurement Admin

The Procurement Admin has established Procurement Admin skills to perform a range of day-to-day activities. They can recognize and solve typical Supply Chain problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.   

RESPONSIBILITIES

Key Tasks and Responsibilities:

• Coordinate with more Senior Administrators
• Work across projects in a group or team atmosphere as assigned
• Raise questions when unsure
• Focus on correct and efficient throughput of work
• Assist in retrieval and transmission of files, records, data, and documents for urgent work process needs
• Assist with Document Control-monitoring, recording, and filing of documents under the department’s custody
• Assist with setting up, filling, and updating bids, commercial bid tabs, purchase orders, change order requests, and other duties as needed
• Assist in writing up purchase orders and issuing purchase orders to vendors
• Expedite purchase orders for the vessels to maintain status and contact with the vessel and procurement team
• Maintain procurement records such as vendor contracts, purchase orders, and invoices, and ensure their accuracy and completeness
• Assist in negotiating prices and terms with vendors to obtain the best value for the company
• Assist in managing vendor relationships as required

QUALIFICATIONS

Essential Qualifications and Education:

• Bachelor’s degree preferred
• 3 to 5 years of EPCI experience
• Proficient in Microsoft Office, especially Outlook, Excel, and PowerPoint
• Basic knowledge of procurement processes, including sourcing, contracting, purchasing, and expediting
• Excellent organizational and time-management skills, with the ability to prioritize and meet deadlines
• Attention to detail and accuracy in data entry, record-keeping, and documentation
• Ability to work collaboratively in a team environment