PRO & Admin Assistant

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

JOB BRIEF

 

The incumbent is accountable to ensure the efficient day-to-day operation of the office and support the work of management and other staff. They are also responsible for visas and ensuring company documents are done efficiently and in a timely manner.

ACCOUNTABILITIES:

Policies & Procedures:

• Adhere to all Zahrawi Policies & Procedures as applicable.

Responsibilities:

• Circulating LPO’s and contracts via e-mail to the concern Salesperson

• Forwarding email to concern department coordinator for updating product delivery schedule

• Maintaining all customer contract copies • Manage and Sort incoming mail, faxes, and courier deliveries for distribution

• Purchase, receive and store the office supplies ensuring that basic supplies are always available

• Assisting Finance department for any documentation requirement

• Scanning all Necessary Documents (Scanning documents for all divisions)

• Handing courier and other services to run office smoothly.

• Maintain record for all outgoing and incoming documents

• Maintain and filing of office files and documents

• Arranging all documents for Signature for UAE & Qatar and tracking of the documents

• Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department

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Renewing tenancy contracts for the company office and warehouse

 

• Updating the trade license details in the in Ministry of Labor and Immigration website.

• Receiving regular updates on all work and migration standards from the government offices and informing the HR Department of any changes in the procedures and rules.

• Responsible for issuing the Visa, Labor Card for any new hires.

• Scheduling staff’s visa and medical tests and coordinating with internal and external departments to ensure they are done in a timely manner.

Responsible for hotel booking and air tickets reservations in Oman.

Update PASI records and do the payments on time.

 

• Managing the renewals of all Employment Visas and Labor Permits as per Trade licenses efficiently and in a timely manner.

• Responding to staff queries on Visa/ Labor/ Passport related matters.

• Ensuring all visas, medical and labor permits are up to date and arranging the renewals before the expiry.

 

REQUIREMENTS

• Education: Bachelor’s degree
• Additional details: 
  • Candidate should be based in Oman
• Experience: 2 – 3 years of experience
• Job Specific Skills: Admin, Public Relations