Operations Coordinator – Jeddah

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Operations Coordinator

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Date: Mar 31, 2024

Location: Jeddah, Makkah, SA

Company: Bureau Veritas

We are a world leader in Testing, Inspection and Certification (TIC) , delivering high quality services to help clients meet the growing challenges of quality, safety, environmental protection and social responsibility.

Specialty:

Coordination skills

Education Degree:

Bachelor degree or diploma (equivalent)

Technical knowledge:

Microsoft office skills and other documentation software.

Experience:

3+ years in coordination.

Primary Functions:

• Coordination with the project team and collecting all the reports and documentation.
• Arranging inspections in strong liaison with the Client and Inspectors
• Maintaining and getting the customer feedback form
• Documentation regarding Project control regarding the Inspections mentioned in the Purchase order in relation to number of man-days.
• Able to manage Flex, Zig system, Siebel and other company applicable software and applications.
• Follow up for the submission of the invoices and keeping well documented records.
• Raise Sub-con Agreement and Purchase orders (Intra group and Subcontractors) on Flex System and Power App.
• Monitoring the timely reporting of the HSE requirements by coordinating on daily basis with the Inspectors.
• Documentation regarding Project control regarding the Inspections mentioned  in the Purchase order in relation  to number of man-days.
• Able to manage Flex system, and other company applicable  software and applications.
• Liaising with  Team for the requirements  and  making sure that your team  has the tools they need to execute the project.
• Creating a project schedule, with  milestones, due dates and estimates  for those materials. that are required and other resources, such as team  members, which  will then be submitted  to management for approval.
• Collecting and  archiving  the inspection  reports  from the Inspectors and maintaining the log.
• Working with  team  members in the field or on site who  have  project issues.
• Keep up the morale  of team  members and  build relationships with  them to develop a strong working  unit and  supporting  their impact on the success of a project.
• Follow up for the submission of the invoices  and keeping well documented records.
• Acting  as a backup for other back office positions
• Liaising with Team for the requirements and making sure that your team has the tools they need to execute the project.
• Creating a project schedule, with milestones, due dates and estimates for those materials that are required and other resources, such as team members, which will then be submitted to management for approval.
• Collecting and archiving the inspection reports from the Inspectors and maintaining the log.
• Working with team members in the field or on site who have project issues.
• Keep up the morale of team members and build relationships with them to develop a strong working unit and supporting their impact on the success of a project.

Technical Expertise:

• Microsoft Office skills
• Prepare PPT presentations.
• Good communication and interpersonal.
• Team-management and leadership skills.
• Documentation management and  ability  to use project management tools
• Attention to details even under pressure
• Time management skills with the ability to meet deadlines

Business Requirements:

• Follow up for the submission of the invoices and keeping well documented records.
• Raise Sub-con Agreement and Purchase orders (Intra group and Subcontractors) on Flex System and Power App.
• Monitoring the timely reporting of the HSE requirements by coordinating on daily basis with the Inspectors.

SHAPING A WORLD OF TRUST – WHAT WE VALUE AT BV

We create trust between businesses and we are committed to cultivating an open and inclusive environment wherever we operate and so do our employees. Being part of the BV family is more than just working, it’s being convinced that you will leave your mark…. in shaping a world of trust.