Invoice Processor – Accounts Payable

KEY ACCOUNTABILITIES:

• Comply to P2P process by verifying , processing and timely settlement of invoices and expenses claims including follow-up of receivable collection.
• Liaise with stakeholders to solve problems related to outstanding invoices and contribute to promote best practices.
• Transactions volume: costs between 1,0 and 1,5 G$ per year, 40 000 to 50 000 invoices per year for a team of 11 persons.

 

ACTIVITIES:

HSE

• Knowledge and Observance of Company HSE policy, rules and procedures
• Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans…)

Under the supervision of the Lead, Accounts:

Invoice processing:

• Comply to Purchase to Pay process for tasks related to AP activities.
• Verification, processing and timely settlement of incoming invoices and expense claims;
• Review of received invoices for accuracy and supporting documents
• Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
• Scanning of invoices and loading in ERP system (SAP-PALM)
• Initiating validation workflow (depending on doc type : ex invoice, expense claim…)
• Processing booking of invoices : last review of the invoice before posting in the system
• Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
• Ensuring credit notes – when applicable- are received from suppliers promptly.
• Ensure non-compliant invoices are rejected and information provided to vendor in order to take corrective actions.
• Monitoring and chase up rejected invoices for re-submission.
• Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
• Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
• Daily and timely follow-up and clearing of all issues received through accounts payable generic email.
• Setting-up and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences.
• Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
• Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues
• Prepare internal invoices when required

Filing and Archiving and other duties

• Other ad hoc duties, as requested by the Team Leader or Financial Controller.
• Prepare any required reports related to Accounts Payables and provide relevant statistics.
• Archiving documents according to defined procedures.
• Participate actively to provide required documents to auditors during their missions (internal, external, shareholders’ and tax audits)

 

QUALIFICATIONS & EXPERIENCE REQUIRED:

 

Skills:

• Proficient in Microsoft Office applications (mainly excel and word)
• Proficient in Power point applications.
• Good knowledge of ERP system SAP and Invoice Management Process
• Good knowledge of P2P process and good understanding of the roles of each contributor.
• Recurrent tasks requiring commitment and organizational skills.

 

Knowledge:

ACCOUNTABILITY – Ability to work independently with minimal supervision

INITIATIVE – High level of self-motivation and determination

PROBLEM SOLVING/DECISION MAKING

– Strong analytical skills with clear logical thinking and problem solving

– Ability to work to deadlines under pressure

QUANTITY/QUALITY of WORK –

-Meticulous attention to detail.

-Good understanding of Company’s general and administrative cost

-Good co-ordination with internal customers – various teams in finance, cost controllers, buyers, etc.

Tagged as: Recruitment & Staffing