Invoice Processor

HSE:

• Knowledge and Observance of Company HSE policy, rules and procedures
• Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans…)

Under the supervision of the Lead, Accounts:

Invoice processing:

• Comply to Purchase to Pay process for tasks related to AP activities.
• Verification, processing and timely settlement of incoming invoices and expense claims;
• Review of received invoices for accuracy and supporting documents
• Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
• Scanning of invoices and loading in ERP system (SAP-PALM)
• Initiating validation workflow (depending on doc type : ex invoice, expense claim…)
• Processing booking of invoices : last review of the invoice before posting in the system
• Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
• Ensuring credit notes – when applicable- are received from suppliers promptly.
• Ensure non-compliant invoices are rejected and information provided to vendor in order to take corrective actions.
• Monitoring and chase up rejected invoices for re-submission.
• Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
• Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
• Daily and timely follow-up and clearing of all issues received through accounts payable generic email.
• Setting-up and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences.
• Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
• Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues
• Prepare internal invoices when required

Filing and Archiving and other duties

• Other ad hoc duties, as requested by the Team Leader or Financial Controller.
• Prepare any required reports related to Accounts Payables and provide relevant statistics.
• Archiving documents according to defined procedures.
• Participate actively to provide required documents to auditors during their missions (internal, external, shareholders’ and tax audits)

QUALIFICATIONS & EXPERIENCE

SKILLS

• Proficient in Microsoft Office applications (mainly excel and word)
• Proficient in Power point applications.
• Good knowledge of ERP system SAP and Invoice Management Process
• Good knowledge of P2P process and good understanding of the roles of each contributor.
• Recurrent tasks requiring commitment and organizational skills.

KNOWLEDGE

• Bachelor’s degree in Accounting
• 5 years’ experience in Finance department.
• 2 years’ Experience in Account payable
• ACCOUNTABILITY – Ability to work independently with minimal supervision
• INITIATIVE – High level of self-motivation and determination
• PROBLEM SOLVING/DECISION MAKING
  • Strong analytical skills with clear logical thinking and problem solving
  • Ability to work to deadlines under pressure
• QUANTITY/QUALITY of WORK –
  • Meticulous attention to detail.
  • Good understanding of NOC’s general and administrative cost
  • Good co-ordination with internal customers – various teams in finance, cost controllers, buyers, etc.
• SERVICE ORIENTATION – Maintain good relation with external and internal customers by assisting promptly when the requests arise.