Government Relations Executive – Bateen World Academy

Al Bateen Academy is located in the center of the city of Abu Dhabi and is a hugely popular school based in a vibrant community. The school is a high achieving British and IB World School (Years 7 to 13) easily exceeding IB Diploma global averages year on year and achieving outstanding I/GCSE results. The school recently expanded into primary years, starting with FS2 to Year 3, and developed this year to include a full primary provision, FS2 to Year 6. The Primary Years Programme (PYP) is an exciting addition and provides the community with an all through school experience from FS1 to Year 13 offering PYP, UK and IB Diploma options.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group. 

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

RESPONSIBILITIES

Main Duties    

• Meets and observes a wide variety of guidelines and regulations set by Aldar Education, ADEK/KHDA, MOHRE & ICP, and other regulatory bodies.
• Assists in spreading awareness of policies, procedures and guidelines between staff and the management to ensure a compliance culture within the school.
• Ensures sharing up-to-date policies, guidelines, rules and regulations issued by ADEK/KHDA, MOHRE, ICP, and other regulatory governmental body.
• Liaises with ADEK/KHDA, MOHRE & ICP and other governmental entities as necessary to ensure effective and expedient communication, whilst building strong relationships.
• Provides information to and receive information from ADEK/KHDA, MOHRE & ICP and other regulatory bodies and to deal with associated requests appropriately.
• Is aware of and complies with policies and procedures relating to security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Supports Operations team with compliance in school licensing as per regulatory body guidelines.
• Contributes to the overall ethos/work/aims of the school.
• Participates in training and other learning activities and performance development as required.
• Reports non-compliance issues and recommends solutions.
• Always ensures the highest levels of integrity and confidentiality.

Specific Duties

• Maintains and monitors the ADEK PASS “Staff Information System”/ KHDA Staff Approvals and follows up/reviews the school employees ADEK/KHDA approvals issuance along with the communication with employees.
• Follows up with employees on required documents to ensure compliance with ADEK/KHDA, MOHRE & ICP and other regulatory governmental bodies.
• Ensures new employees are compliant with ADEK/KHDA staff eligibility policies.
• Ensures all employees in the school have valid ADEK appointment letter / KHDA approval, work permit, residence visa and Emirates ID, ensuring compliance at all times.
• Monitors the school current employees’ ADEK appointment letter / KHDA approval expiration, MOHRE labour card/contract expiration/work permit and residence visa/Emirates ID expiration and ensures renewals taken place on time whilst communicating with employees on documents submission within the defined timelines while ensuring compliance.
• Liaises with the school operations team to ensure external staff are ADEK /KHDA approved and to be added to the ADEK Pass system / KHDA system (when applicable).
• Issues health screening appointment payment authorization while coordinating with employees in case of new hires or renewals.
• Ensures medical insurance enrolments for eligible employees to be compliant at all times, as well as cancellations for departed staff.
• Ensures compliance and alignment of employees’ job titles in the ADEK Appointment Letter / KHDA Approval, MOHRE labour card/contract/work permit and Visa/EID card with the Aldar Education contract job title/position.
• Escalate ‘when needed’ if employee fails to provide required documents to comply with ADEK PASS system/KHDA, MOHRE, ICP and other regulatory bodies requirements.
• Monitors school license on Emiratisation % to be compliant with Government Regulations and highlight risk of fines immediately.
• Supports School Operations team in issuing and renewing specific school licenses with relevant governmental authorities such as ADEK/KHDA, Civil Defence, DOH/DHA, DOT/RTA, ADAFSA etc.
• Maintains Employee filling, archiving and document controlling to be updated at all times
• Any other duties as directed by the Leadership Team as required.

QUALIFICATIONS

REQUIREMENTS

Minimum Qualifications   

• Minimum diploma in Management, Business Administration, Human Resources, Office Management or any related fields.

Minimum Experience     

• 2+ years of proven experience in administration/HR or other relevant position at school preferably governed by ADEK/KHDA.

Job Specific Knowledge & Skill

• Good Arabic and English communication skills (verbal & written)
• Proficient computer, system and MS office skills
• Ability to perform duties of a sensitive and confidential nature
• Demonstrated ability to work as part of a team
• Strong problem-solving and organizational skills
• High sense of urgency
• Strong customer service orientation and ability to work with a committee or a team
• Good Stress & Time management skills
• An understanding and knowledge of ADEK/KHDA legislation, MOHRE & ICP policies and procedures as well as inspection regime and requirements.
• Strong knowledge on MOHRE and ICP Rules and Regulations as well as systems and processes
• Valid UAE Driving License is preferred

WHAT WE OFFER

Aldar Academies are a family of world-class, child centered, and innovative schools based in the UAE. We educate over 25,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders. We offer an attractive remuneration package including medical cover, flights, housing, and free child school places. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training. 

Successful candidates will have access to a wide network of professionals and opportunities to both lead and con-tribute to training others as well as developing themselves.

Aldar Academies are keen to hear from like-minded, forward-thinking school leaders who would welcome the challenge and opportunities that we have to offer.