Executive Assistant

Line of Service

Internal Firm Services 

Industry/Sector

Not Applicable 

Specialism

IFS – Internal Firm Services – Other 

Management Level

Senior Associate 

Job Description & Summary

Senior Executive Assistant duties and responsibilities:

Financial
Adhere to budget
Customer
Diary management
Extensive management of online diaries, book appointments and arrange meetings, updates as required
Ensure Executive/s get to meetings on time with appropriate documentation
Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available
Call management
Handle and screen calls for Executive/s
Take and pass messages to Executive/s in a timely manner
Email management
Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary
Client relationships
Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
Assist other EAs during busy periods

Internal Process
Meetings
Proactive planning for meetings and follow up actions (documents, papers needed…)
Organise local internal and external meetings, including organising catering, IT requirements etc
Meet and greet visitors
Partner and Executive general admin
Proofread and finalize documents when required i.
e.
presentations, proposals, letters
General filing
Keeping Executive own contacts databases/business card storage up to date

Learning and Growth
Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
Comply with PwC policies and procedures in all aspects of the role
Build network of strong working relationships both internally and externally
Assist with the organisation of PwC events as needed including dinners and outside events
Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed