Executive Assistant

Wood is presently looking to hire an Executive Assistant to be based at our office in Abu Dhabi. Below are more details about the position.

Job Objective

The purpose of the role is to provide coordination and administration support to senior executives. This role supports mutiple senior roles, providing accurate and timely assistance.

The role holder must be able to manage multiple activities and priorities and have the experience and ability to interact at senior levels of the organisation, with confidentiality an essential part of the role.

RESPONSIBILITIES

Key Accountabilities and Responsibilities

• Provides general coordination and administration support for example, minute taking, diary management, travel arrangements, stationery and equipment for the department etc.
• Acts as a focal point for cross-functional queries such as finance and invoicing, procurement, IT and Real Estate
• Manages events coordination and booking for internal and external functional events
• Coordinates reports, briefing papers and presentations
• Maintains documents and databases

Working Relationships

Internal: P&O LT, wider P&O team, Finance, Supply Chain, IT, RES
External: Vendors and visitors

Level of influence and decision making authority

The role is required to influence and manage multiple diaries and coordinate critical meetings; an ability to influence stakeholders to achieve multiple outcomes is required. The role holder works with multiple existing processes but has the latitude to consider the best approach.

QUALIFICATIONS

Qualification

• Diploma / Degree in Business Administration is desirable or equivalent experience

Knowledge, skills and experience

• Minimum 5 years previous administration experience, ideally in a senior level environment
• Excellent communication skills
• Advanced experience of Microsoft office
• Attention to detail
• Ability to work on own initiative and to tight deadlines, prioritizing in a demanding environment

Personal attributes

• Ability to liaise effectively with senior management
• Confidentiality is essential

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com