Education Coordinator (Education) – Aldar Education

Aldar Education is currently seeking an Education Coordinator to support our growing family of owned, operated and managed schools in the UAE. This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

As the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities. We offer a range of brands for all learners in our community, from nursery through to adult education.  We offer the broadest choice of curricula. In the largest number of locations in Abu Dhabi.

Starting with one school and 250 students in 2007, Aldar Education has grown into a highly sought after education provider, now supporting over 38,000 students in 31 schools and a growing network of almost 5,000 educators, with over 100 nationalities, offering a wide range of curricula and ancillary services such as a Teacher Training Academy.

Working collaboratively, our education network’s purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi’s government. Today, Aldar Education’s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.

The incumbent will continuously strive to exceed internal & external customer expectations while embracing the Aldar Education Core Values.

Provide comprehensive administrative support to the Chief Education Officer and the Education Team, ensuring efficient management of schedules and communications

To develop and create efficient and effective systems which organise the protocols, schedules and processes involved in the day to day running of Aldar Education as a business entity.

To continuously strive to exceed internal expectations, while embracing the Aldar Education Core Values.

Main Duties:

• Prepares and schedules all meetings for the Chief Education Officer as requested.
• Establishes filing system and records for all Education Department.
• Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
• Drafts letters/memos and routine correspondence for supervisor’s signature. Screens outgoing correspondence before approval.
• Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
• Supports the Chief Education Officer and the Education Team by taking meeting minutes, collating and filling all documentation.
• Liaises with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed etc

Specific Duties :

• Ensures the smooth operation of the department by providing administrative and logistical support.
• Translates necessary documents into Arabic and into English and to transfer all documents to Aldar Education branding templates.
• Keeps meticulous records of data, transaction, invoices, and other documents created and required by the DoE.
• Prepares and distribute correspondence, reports, and presentations as needed.
• Supports with the organization of Schools Principals meeting. Calendar invites, presentation etc.
• Liaises with procurement and finance to ensure charging mechanisms are in place for all Education Dept purchases.
• Supports with the documentation pertaining to Aldar Education as directed to by the Chief Education Officer.
• Monitors, maintains and updates information to all external and internal AE Education Dept business activity and systems as per directed by the Executive Director of Education.
• Leads by example to maintain a high standard of professionalism at all times.
• Supports with the development where necessary of Aldar Education business documents pertaining to Aldar Education invoicing, purchases, as directed by the Chief Education Officer.
• Undertakes and carry out any other duty reasonably assigned.

Minimum Qualifications    
•    High School Certificate or bachelor’s degree

Minimum Experience    
•    At least 2 years experience in administration

Job Specific Knowledge & Skills 

• Strong English and Arabic communication skills, written and oral.
• Attention to detail with diligent follow up, and able to execute in a timely manner.
• Skilled in multi-tasking, meeting deadlines and handling pressure.
• Strong skills with IT and LMS systems
• Organizational ability, of self and others
• Collaborative team member
• Creativity and presentational skills
• Forethought and forward planning
• Capable of influencing people and talented in networking with cultural sensitivity.
• Excellent interpersonal skills and intercultural awareness
• Strong and consistent supervisory skills.
• Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.