Otis Elevator Company Saudi Arabia Ltd, 1st Floor, Tower A, Al Malga Business Center, Anas Bin Malik Street, Al Malga, Riyadh, Saudi Arabia

The role holder is responsible for collecting, maintaining and distributing all documents necessary to ensure conformance to document archival requirements. The role holder is also responsible for maintaining a comprehensive filing system for all documents.  The role holder shall carry out his duties in accordance with the stipulated business policies and procedures.

 

Key Responsibilities

  • Administers the document management system including processes like acquiring, cataloguing, preserving and accessing storage of project records and information.
  • Compiles and maintains controlled records for the Department and vendors associated with various projects being undertaken by Otis – KSA.
  • Determines and enforces document control needs for Otis – Entity to meet internal and external requirements.
  • Manages storage and accessibility to crucial documents through modern, digital and technologically advanced processes, for easy storage and retrieval.
  • Archives all project related documents for future references on projects.
  • Maintains level of security and access control on controlled documents to prevent unauthorized access.
  • Monitors the distribution of sensitive documents between departments and individuals in order to ensure a proper tracking mechanism.
  • Conducts regular review audits to ensure information on all records is accurate and up to date.
  • Ensures prevention of fraudulent documentation through routine checks.
  • Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year.
  • Identifies the training and development requirements for self and agrees on them with the reporting manager to ensure that the required trainings are arranged and attended.
  • Strives to achieve the highest levels of proficiency on all the competencies and skills required to perform the role.
  • Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth.

 

Minimum Qualifications

  • Associate degree in Business Administration/Management or equivalent
  • Relevant certification such as DCC Certified Document Controller (CDC) or equivalent
  • Minimum of 6 years of relevant experience in documenting procedures and handling confidential information for large scale projects
  • At least 4 years in positions of progressively increasing responsibilities

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.

 

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry’s largest Service portfolio.

 

 

Tagged as: Automotive

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