Coordinator – Invoicing

Job Description – Coordinator – Invoicing (001518)

Coordinator – Invoicing – (001518)

Description

Key Roles & Responsibilities

• Prepare invoices and record costs of materials/ spare parts/ vehicle related items sold or services rendered from the quotation provided from parts storepurchasing rep. and dispatches them for final posting by the Finance & Accounting Department
• Verify the accuracy of invoices by coordinating and collecting information from NTA Parts Department
• Perform bookkeeping work including entering invoice data into an accounting or records software program
• Keep records of invoices and support documents and ensure compliance with Milaha’s policies and procedures
• Coordinate and process all necessary documents for the department such as quotations, work orders, fax mails, memo etc….
• Checks, verifies and submits time and attendance report of Service and Repair Center employees
• Assists employees on encoding their work hours and interpreting problems via workshop repair order
• Coordinate with the employees, explaining and give brief explanation on the details of repairs they accomplished.
• Keep track and ensure that all listed jobs to be done on the customer card is accomplished
• Keep track and ensure that all listed jobs to be done on the customer card is accomplished
• All Day-to-day operation matters and managing / keeping files and documents such as mail, interoffice memo, fax etc
• Perform other job-related duties as assigned.
• Banking attendance for the deposit of the daily transactions.
• Follow up of with customer outstanding payment.
• Follow up petty cash Invoice with store
• Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards
• Work safely at all times, protecting the health and safety of everyone in the workplace
• Perform other job-related duties as assigned

Qualifications

Education & Professional Qualification:
Diploma 

Professional Experience:
2-3 years of experience in customer service, invoicing and timekeeping

Geographic Experience:
Not applicable

Computer Skills:
Very Good knowledge of Office and web applications

Language Skills:
Intermediate English; Arabic is a plus

Market/Industry/Functional Knowledge:
– Good knowledge of data collecting and recording methods, tools and related techniques
– Good knowledge of vehicle repairs and services costs