Contract Administrator

Project Management

• Manage the administrative, contractual, and commercial aspects of field service projects from inquiry to final billing and collection.
• Control contracts from RFQ (request for quotation) to order acknowledgment and invoicing.
• Manage and control major contracts, including organizing purchasing.
• Handle internal selling, briefing field project managers and service engineers prior to site work commencement, and provide commercial, contractual, and administrative assistance during the project.
• Assist service sales in selling major field projects.

Administrative Support

• Provide administrative support to the field service organization.
• Assist the support engineering group in commercially and contractually handling claims.
• Handle all commercial, contractual, and administrative aspects of projects.

Order Management

• Receive and review inquiries for Repair and Field Service projects.
• Assist in generating quotations and the selling effort of Service Sales.
• Receive, review, resolve, and acknowledge orders.
• Conduct order coordination meetings with dispatching, support engineering, and finance.
• Organize purchasing and track extras such as working time and materials.
• Manage internal project processes and initiate order amendment requests if not handled by the project manager.
• Monitor progress billing due dates and control finance during invoicing and collection processes.

Expense Management

• Review and check expenses and timesheets in Oracle prior to manager approval.
• Assist support engineering in all commercial, contractual, and administrative aspects relating to warranty claims.

Required Skills and Qualifications

Technical and Contractual Skills

• Contractually and commercially minded and skilled.
• Experience in contract administration, preferably in an international field.
• Technical background and field-oriented experience are advantageous.

Organizational and Interpersonal Skills

• Good organizational ability and self-motivation.
• Flexible and capable of handling a wide variety of tasks.
• Ability to interact and maintain good working relationships with internal and external contacts.
• Proactive attitude.
• Selling skills and experience in the technical field are beneficial.