Business Support Coordinator

A Day in the Life
•    All administrative duties including welcoming and directing visitors, managing agendas, organising team building events, restaurant bookings for business meetings, travel, hotel, transfers, security arrangements and visa applications.
•    Scheduling meetings and Zoom/Teams calls by prioritising commitments to maximise time and productivity, taking minutes of meetings as required and following up on actions.
•    Set up suppliers, open purchase orders for Directors’ individual purchases and purchases made by the BS Coordinator, and prepare and submit expense reports on behalf of Directors.
•    Act as a point of contact between the team and stakeholders, managing the flow of information and communication within the business.
•    Liaise with APS based Business Support Coordinators for administrative processes including signature process.
•    Create suppliers, purchase orders for Directors’ individual purchases and purchases made by the Business Support Coordinator.
•    Invoices for payment of individual purchases and purchases made by the Business Support Coordinator.

Must Haves
•    Fluent written and spoken English. 
•    University degree (preferably in administration, business management or similar)
•    Excellent organisational and time management skills: attention to detail, ability to prioritise tasks effectively. 
•    Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint)
•    Excellent verbal and written communication skills
•    Positive contribution and proactive approach to new and changing situations.
•    Strong organisational skills & attention to detail
•    Ability to work as part of a team to achieve business objectives.
•    Confident in dealing with senior management and able to communicate in a professional manner.

Nice to Haves 
•    2 years’ administrative experience in a dynamic working environment
•    Ability to work independently and to tight deadlines 
•    An understanding of confidentiality and discretion
•    Honesty and reliability

We Offer
We offer a competitive salary and benefits package to all our employees:
•    Flexible working environment
•    Annual Incentive Plan % depending on company results
•    Pension scheme and group discount on healthcare insurance 
•    Training possibilities via Cornerstone/Skills Lab
•    Employee Assistance Program and Recognize! (our global recognition program)