Associate Quality Ops Tech (QC Material Receiving Admin)

RESPONSIBILITIES

Key Tasks and Responsibilities:

• Assist Senior Quality Operations Specialist-Offshore QC Coordination in preparation, maintenance, and update of offshore assigned personnel schedule, safety training status, the readiness of travel documents, and arrangement
• Maintain and update sub-contractor details, including inspection personnel approval, mobilization schedule, safety training status, travel tickets, weekly/monthly timesheet, follow-up of updated CVs, vacation schedule during the offshore assignment, and track record
• Assist in preparation of weld consumable requisition in coordination with the welding engineering, maintain the track record of welding consumables being sent offshore as per project requirement
• Arrange to send all welding consumables with relevant documents to the respective offshore locations/barge as per the guidance of the Senior Quality Operations Specialist/Welding Engineering
• Follow-up QA/QC document/inspection equipment movement for the offshore project and handling over the respective personnel as per the direction and guidance of the Senior Quality Operations Specialist-Offshore QC Coordination
• Prepare support documents and schedule as required to support the offshore activity as per the guidance of the Senior Quality Operations Specialist-Offshore QC
• Ensure that the personnel data and visa request forms are accurately prepared and verified before submission for further process
• Assist in arranging the air ticket and necessary visa for all offshore assigned personnel within the QC department as directed
• Maintain a record of security gate passes issued for the sub-con personnel who are coming for the work/visit, arrange their safety induction and orientation training as applicable
• Assist Principal Quality Operations Specialist-Offshore QC Coordination to verify vendor invoice and approval from Director Assurance and PMT by attaching Service Work Orders before forwarding submission to Accounts Payable for final clearance and payment

QUALIFICATIONS

Essential Qualifications and Education: 

• High school diploma
• 2+ years of experience in Personnel Administration or related experience
• Typing and working knowledge of MS Office
• Effective interpersonal, verbal, and written communication skills