Admissions Specialist (Full-Time and Part-Time)

Duties: 

• Serve as a member of the Enrollment Office staff, providing quality information, service and support to prospective students, their families, and the community. 
• Provide informational materials and counseling services for prospective students and applicants.  
• Assist students through all aspects of the admissions process including the collection, evaluation and distribution of documents and information related to their admissions file 
• Maintain telephone and electronic contact and initiate correspondence with prospective students, including appropriate and consistent follow-up 
• Create and maintain student files in both printed and electronic forms 
• Participate in outreach activities both on and off-campus, representing AIU at fairs, exhibitions, and schools, as well as conducting presentations for prospective students and/or advisors 
• Conduct informational campus visits for prospective students and their guests 
• Establish and maintain communication, cultivate relationships with schools and counselors in an effort to support prospective student recruitment efforts 
• Provide information and assistance in person and over the phone to students, staff and the public related to university functions, procedures and policies 
• Assist students and the public in understanding and applying the information contained in the university catalog, schedule of classes, and other publications and/or news releases 
• Maintain security and confidentiality of student educational records as mandated by university policies and procedures 
• Establish and cultivate relationships with Academic Affairs and Student Life departments in order to stay up to date regarding curriculum, university life and career information 
• Serve on various committees or task forces as required 
• Keep abreast of developments in higher education fields as related to assigned functions 
• Alternate schedule, evening and weekend work required 
• Other duties as assigned 

Skills: 

• Must possess skills to be able to explain and demonstrate the essential functions of the position 
• Ability to communicate ideas and information clearly and effectively at all levels within the university and to the community in English; communication skills a must
• Must have an outgoing personality with a strong work ethic 
• Must possess strong presentation, listening, and written and verbal communication skills 
• Must possess the ability to connect, motivate and inspire people, especially high school aged students and the ability to interact appropriately with a wide variety of personality types 
• Must have the ability to organize tasks and work independently or as part of a team, completing job duties, projects, and assignments with general supervision and manage a number of tasks at once 
• Demonstrated ability to maintain confidentiality and composure working in a fast-paced environment with multiple demands 
• Demonstrated ability to use sound judgment in decision-making and problem solving 
• Must be capable of maintaining the confidentiality of work-related information and materials 
• Demonstrated ability to work with faculty, staff, and administrators 
• Demonstrated competency and experiences in the application and implementation of technology, particularly the use of social media 
• Demonstrated proficiency in the use of standard software applications 
• Ability to work alternative schedule, and/or work evening and weekends as required 

Experience and Education: 

• Bachelor’s Degree from a regionally accredited institution required 
• Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel, social media and database management 
• Demonstrated public speaking experiences 
• At least two years of experience in an office environment, preferably in higher education 
• Demonstrated experiences interacting with multiple constituents; demonstrated flexibility, pleasant demeanor, professional appearance and ability to deal with changing and multiple priorities, frequent interruptions and a wide variety of personalities 
• Possession of valid driver’s license