Administrative Coordinator

Job Summary

Administrative Coordinator for faculty/students/Undergraduate office.

Primary Duties & Responsibilities

• Invigilating examinations.
• Attend assigned classes from start till the end and assist with delivery of the classes; be the instructor’s representative in the balcony in double-deck classes.
• Manage class attendance and implement the attendance policy including the low attendance reminder and issuance of DN warnings
• Coordinate the assessment dates between the professors and undergraduate office.
• Be aware of the course assessments and course plan to respond to students’ inquiries.
• Organize and hand out class notes/case studies when and where needed.
• Help the course instructor organize group discussions.
• Monitor the students who are taking the exam alone due to special needs
• Assist with the collection and distribution of class assignments/project reports.
• Communicate with IT & Facility during the class if need it
• Make sure the class is ready for lecture (e.g. make sure the partition is installed if it is a one-floor class)
• Update the faculty with the students’ behaviors in the class if there is disturbance.
• Keep record of students coming late or leaving class early.
• Inform the direct line supervisor and Vice Dean of the program about any changes in the class schedule (e.g. class cancellation or absence of instructor etc)
• Assist the Undergraduate and MBA office with graduation, open house, Executive Lecture series and other COB events.
• Other job duties as directed by the Vice Dean of COB and direct line supervisor

Education & Experience

• Bachelors / Diploma.
• 1 – 2 years of related and relevant experience, preferably in university and school environments

Tagged as: Education