Administration Officer

The Administration Officer performs administrative tasks to support all departments in the branch,
handles front desk operations, maintains proper facilities management at Boecker®, assist in all office
supplies purchasing and manage all travel arrangements.
 Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor
insurance, etc.).
 Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and
travel arrangements.
 Maintains records of administrative, purchase, maintenance and repair expenses.
 Develop necessary administration policies and procedures.
 Coordinate with internal stakeholders on office and accommodations budget.
 Solve and follow up on office and accommodation’s requests and maintenance issues.
 Arrange office space and desks distribution.
 Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel
costs, and recommend suitable suppliers.
 Perform administrative and support duties to all departments when needed.
 Source and negotiate with vendors for goods and services, to get the best possible quality, price, terms
and service guarantee.
 Review requisitions to ensure appropriate approval and respect of assigned department’s budget.
 Receive purchased items and check quality, quantity and specifications.
 Sustain proper inventory levels of office supplies.
 Handle and follow up on claims to suppliers for defective items, shortage, or missing parts.
 Review purchasing reports and data received from Finance and Accounting team and take appropriate
action when necessary.

Requirements:

• Bachelor’s degree in Business Administration, or equivalent
• At least 2 years of experience in Administration / Logistics / Procurement
• Computer Knowledge: Microsoft Office
• Must be locally available in Qatar
• Proficiency in English is a must
• Driving License is a must

Tagged as: Recruitment & Staffing