Administration Officer

The Administration Officer performs administrative tasks to support all departments in the branch,

handles front desk operations, maintains proper facilities management at Boecker®, assist in all office

supplies purchasing and manage all travel arrangements.

 Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor

insurance, etc.).

 Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and

travel arrangements.

 Maintains records of administrative, purchase, maintenance and repair expenses.

 Develop necessary administration policies and procedures.

 Coordinate with internal stakeholders on office and accommodations budget.

 Solve and follow up on office and accommodation’s requests and maintenance issues.

 Arrange office space and desks distribution.

 Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel

costs, and recommend suitable suppliers.

 Perform administrative and support duties to all departments when needed.

 Source and negotiate with vendors for goods and services, to get the best possible quality, price, terms

and service guarantee.

 Review requisitions to ensure appropriate approval and respect of assigned department’s budget.

 Receive purchased items and check quality, quantity and specifications.

 Sustain proper inventory levels of office supplies.

 Handle and follow up on claims to suppliers for defective items, shortage, or missing parts.

 Review purchasing reports and data received from Finance and Accounting team and take appropriate

action when necessary.

 

Requirements:

•  Bachelor’s degree in Business Administration, or equivalent

• At least 2 years of experience in Administration / Logistics / Procurement

• Computer Knowledge: Microsoft Office

• Locally available in Qatar

• Proficiency in English is a must