Administration Assistant

We are recruiting for the role of Administration Assistant based at Muscat, Sultanate of Oman. 

Job Responsibilities:

• Providing administration support for the smooth functioning on a daily basis, for the sales team.
• Handling of confidential and sensitive issues involving continual inter-departmental relations. Represents the team through correspondence, telephone and personal contact. Liaise with other departments for arranging the logistics of resources.
• Perform advanced, diversified, and confidential administrative and secretarial support.  Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
• In consultation   with the team generate business documentation, including   presentation creation and spreadsheet preparation and distribution.
• Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
• Perform administrative tasks based on set procedures, establish and maintain filing systems, categories and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
• Research information and initiate assigned tasks accordingly.
• Coordinate internal and external communications.
• Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.
• Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail} to meet the requirements of the team.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make.  You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. Together, everything is possible

Qualifications

Qualification and Experience Required:

Bachelor’s Degree or Equivalent with 1 year job-related work experience OR High School Qualification with Minimum 2  year of job-related experience.

Fluent in reading, writing and speaking English.

Certificate in computer applications — MS Office (Word, Excel PowerPoint and Access).

The ability to work independently, as well as function as part of a team, is required.

Ability to work under pressure with little supervision in a fast-paced environment, be able to juggle multiple tasks simultaneously.

A professional manner for interaction with internal/external high-level positions is necessary.

Excellent organizational skills.

Must be mature in outlook, organized; extremely detail oriented and possesses strong follow-up skills.

Demonstrate Quality consciousness.