Qureos Inc is seeking a highly organised and motivated Assistant Sales Administrator to support Alzayani Investments’ Automotive division. This role provides comprehensive administrative support to the sales team, ensuring smooth and efficient operations. If you are passionate about automotive sales support and thrive in a fast-paced environment, this is an excellent opportunity to join a dynamic and growing company within the automotive industry.

Your Role in Automotive Sales Support

As an Assistant Sales Administrator, you will be a key contributor to the team’s success, facilitating sales processes and maintaining accurate records. Your primary focus will be to provide robust automotive sales support, ensuring that all administrative tasks are completed efficiently and accurately.

• Manage the complete sales closing lifecycle, including invoicing, registration, insurance, and vehicle handover, ensuring accurate entry into the ERP/SAP system.
• Ensure all sales and subsidy-related financial transactions are accurately processed and recorded exclusively within the SAP system.
• Maintain all records (including sales, petty cash, spare keys, demo records, and traffic/MEAC files) strictly in accordance with company policies and procedures.
• Escalate any potential financial loss on a used car to the Sales Administration Department for review before issuing an invoice.
• Immediately refer the matter to the Invoicing Department if a new car sale results in a loss or if the actual profit achieved is less than the budgeted amount.
• Obtain prior written approval before finalizing the insurance for any vehicle.
• Collaborate with the Sales Co-ordination Department to ensure the SAP system is updated with accurate car locations.
• Participate in a full physical stock check conducted on the second Friday of every month.
• Ensure no new or used vehicle is released to the customer without a prior approved checklist from the Accounts Department. Report any issues or problems back to the GM or Accounts in writing.
• Strictly avoid generating invoices with incomplete or missing customer/car details required by the Automate system.
• Report any delays in the arrival of vehicles, as scheduled per the Letter of Credit (LC), directly to the Accounts Department.

Essential Skills for Automotive Sales Support

To excel in this role, you’ll need strong organisational and time management skills, coupled with excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite, particularly Excel and Word, is essential. The ability to work independently and as part of a team is also crucial for providing effective automotive sales support.

Why Automotive Sales Support Matters

Effective automotive sales support is crucial for ensuring customer satisfaction and operational efficiency. By providing accurate and timely administrative assistance, you will directly contribute to the success of the sales team and the overall growth of the company. Learn more about automotive sales strategies at Automotive Management.

We are committed to providing a supportive and collaborative work environment where you can develop your skills and advance your career. Our comprehensive training programs and mentorship opportunities will enable you to excel in your role and make a significant impact on our organisation. For tips on professional development, visit MindTools.