Admin Assistant – Oryx

Job Description:

Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.

Key Responsibilities

• Assist with day-to-day operations of company-wide Admin functions.
• Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns
• Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.
• Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.
• Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.
• Maintains an up-to-date database of company licenses (and staff residencies, if required).
• Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).
• Coordinate and report on business trips
• Supervise managing company documents and archives through the Admin Assistant and Office Assistant.
• Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff
• Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary
• Serve as an aide to the family and liaising with the office
• Handle travel arrangements as and when required
• Conducts research and analysis tasks are required.
• Handle confidential and non-routine information
• Provides clerical and administrative support to the Office Manager, as well as to ALL functional heads.
• Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.
• Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.
• Occasionally handles confidential and non-routine information.
• Undertakes general administrative tasks as required by top management.
• Acts as a floating CSR depending on workload.
• Any other task as required by the management.

People Management

• Organize people, information, and other resources.
• Ensure that office equipment is maintained, relevant records are up to date and that’s all administration processes work effectively.

Self-Management:

• Achieve the highest levels of proficiency in all skills required to perform the role.
• Ensure that performance goals set by and agreed with management are achieved during the course of the year

Minimum Requirements & Key Skills:

• Bachelor’s Degree. Certification in a relevant field is a plus
• Prior relevant experience in office management and administration.
• Communication Proficiency
• Willingness to learn
• Excellent independent initiative
• Data entry and strong documentation skills
• Ability to follow up and proactive attitude
• Ability to work under pressure
• Proficient in MS Office, email, tech-savvy.

Language Skills:

• Excellent oral and written communication skills in English.

Job Type:

• Full-time

Work location: Kuwait City

Job Types: Full-time, Permanent

Pay: From KD0.100 per month

Application Question(s):

• To proceed further with your job application please fill out our internal job application form confidential