Payroll Supervisor

Principal Accountabilities:

Provides direct management guidance and supervision to WRM Payroll to ensure the department is functioning properly, employees are being paid properly, reports are being filed timely and systems are performing as required for business operations.

Processes payroll systems to ensure DI & DIFZ employees are receiving correct compensation based on labor laws and company policies.

Provides assistance and information to Finance/Accounting Supervisor and Finance Manager in responding to corporate, DCAA and other outside entities requiring financial data.

Responsible for the preparation of various accounting schedules, reconciliations, and summaries in accordance with company Standard Operating Procedures (SOP) and various laws.

Prepares and reviews transactions (journal entries) to ensure timely reporting of financial activity through the payroll system.

Assists others with necessary financial system access and processes to facilitate interaction with the payroll systems.

Ensures Payroll personnel receive sufficient resources and training for established departmental goals and company objectives.

Coordinates with local banks in the receipt of payroll funds from Dubai and Ft. Worth Offices and the distribution (direct deposits) to employees’ local bank accounts.

Responsible for updating new hire data in Deltek CostPoint (Time & Expense) and if there are any changes to employees’ Supervisor, update Deltek CostPoint (Time & Expense) as per the COS from HR.

Coordinates with the HR Department to ensure new employees are setup properly (proposal, charge code, paymaster, etc.) in the Field Payroll System (FPS).

Reviews and process all Change of Status (COS) forms (terminations, salary changes, allowance adjustments, etc.) and re-contracting agreements

Reviews and corrects payroll timesheets for all WRM sites. Finalizes and approves Site timesheet reports before the processing of payroll.

Prepares final settlements for terminated employees, and responsible for crosschecking with Accounts Payable and the site for any outstanding liabilities in order to make necessary adjustments.

Primary point of contact for employees’ payroll inquiries.

Coordinates with the Corporate Fort Worth & Irving Offices for all DI-FW employees’ salary and tax issues.

Serve as a liaison for Defense Contract Audit Agency (DCAA) and DSS staff floor check audits including compliance to timesheet preparation as per DynCorp/Amentum Polices and the consistency among local payroll records/reports, corporate payroll records and completed timesheets.

Coordinates with HR and reconcile the Annual leave and Sick leave days with Deltek CostPoint (Time & Expense) data and HRS data if there is any variance need to do the correction.

Conduct periodic timekeeping audit for all sites and submit report to Dubai and Fort Worth.

After completion of the payroll prepare payroll each pay period do the reconciliation report for the fund disbursement to various banks and submit to Fort Worth office.

Provide Deltek CostPoint (Time & Expense) metrics and trend analyses report to Dubai office after completing each Monthly pay period.

Analyze the employee receivable account of WRM employees and co-ordinate with AP and do the necessary correction entries if required.

Provides Timesheet Preparation training to new employees and assists them in opening local bank accounts; Ensures WRM employees adhere to the Timesheet Preparation Policy.

Assist DI/Amentum new employees to update their DDA through WorkDay.

Do the reconciliation with Dubai payroll salary and PSO HR salary. Issue various bank letters to employees and track it.

Performs other duties assigned. 

 

Knowledge & Skills:

Must have outstanding customer service and organizational skills and be able to understand, speak, read and write English at an advanced level.

Must be proficient in the use of personal computers and Windows Operating System and Microsoft Office to include as a minimum Power Point, Excel and Word programs.

Thorough understanding of computer based financial principles required.

Must be familiar with common computerized payroll software and Generally Accepted Accounting Principles (GAAP).

Ability to supervise using own initiative and judgment required.

Must possess a valid home country driver’s license and ability to obtain host nation driver’s license.

 

Experience & Education:

High School diploma or equivalent required.

Bachelor’s Degree in Accounting plus five years’ experience in the field of accounting, or 10 years accounting experience if no degree.

 

Physical Requirements/Working Environment:

Works in normal office environment.  

Light to moderate lifting as required carried out in an office environment.

Ability to work overtime as needed and sometimes outside of standard hours.

Ability to travel domestically and internationally.