Receptionist – SPARK

Receptionist – SPARK Job Summary:

Receptionists are the gatekeepers of an organization, creating a positive first impression for visitors and acting as a central hub for communication, handling administrative tasks, providing customer service, and ensuring the smooth operation of the office. This role reports into the Contracts and Admin Manager Saudi Arabia & Bahrain.

In This Role, Your Responsibilities Will Be:

• Greet and welcome visitors warmly, ensuring they are provided with instructions on emergency evacuation procedures.
• Announce visitor arrivals promptly and handle them in an efficient, courteous, and professional manner, maintaining a positive impression of the company.
• Prepare visitor badges and maintain accurate visitor records for security purposes.
• Schedule meetings by coordinating appropriate times, booking meeting rooms, and arranging refreshments as required.
• Answer incoming calls and direct them to the appropriate individuals or departments.
• Handle the dispatching and processing of shipment requests efficiently.
• Provide internet access to visitors as needed.
• Support the Administration Department in issuing visit visas when required.
• Keep the reception area clean, organized, and presentable.
• Order office supplies to ensure smooth operations.
• Assist in event coordination by providing necessary bookings, reservations, and arrangements.
• Facilitate external meeting space reservations for employees, such as in hotels.
• Provide building and facility tours for new joiners as necessary.
• Coordinate office space allocation with managers for newcomers.
• Issue vehicle stickers to eligible employees.
• Manage car bookings and transportation arrangements for employees and visitors as vital.

Who you are:

Excellent written and verbal communication skills

For this Role, You Will Need:

Proficiency in Microsoft Office applications, including Word, Excel, and Outlook

Preferred Qualifications that Set You Apart

:

• Administrative diploma or equivalent.

Our offer to you:

We recognize the importance of employee wellbeing and know that to do your best you have flexible, competitive benefit plans to meet you and your family’s physical, mental, financial, and social needs. We provide, a variety of medical insurance plans, Employee Assistance Program, tuition reimbursement, employee resource groups, recognition, and much more. Our culture prioritizes work-life balance and offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.

At Emerson, we are committed to encouraging a culture where every employee is valued and respected for their outstanding experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that encourage innovation and brings the best solutions to our customers.

The philosophy is fundamental to living our company’s values and our responsibility to leave the world in a better place. Learn more about our Culture & Values and about Diversity, Equity, & Inclusion at Emerson.

Our training programs and initiatives focus on end-to end development, from onboarding through senior leadership. We provide a wide range of development opportunities, including face-to-face and virtual training, mentorship, and coaching, project management, and on-the-job training.