Business Administrator (3rd Party Mp.)

Job Purpose

Provide support to the shared resources business function such as data housekeeping, system processing, meeting calendar maintenance and such associated assistance to the contracts function together with the maintenance of NFXP Onshore Project inspection service commitments and be the first point of contact for standardizing internal processes for issue, revision and close-out of all commitment documentation.

Job Context & Major Challenge(s) – I

Requires to maintain (1)cost estimate confidence throughout the duration of the project by maintaining detailed cost models, analysis and reports to advise, guide and recommend appropriate changes to processes and procedures to meet business requirements; (2) process ownership of the instruction to commit documentation, including creation, revision, review, endorsement and approval of all commitments, including the maintenance of contract record and the maintenance of relevant performance metrics.

Additional ad-hoc tasks may be required as originated by the NFXP Onshore Shared Resources Head of Contracts.

Maintenance of contract record and facilitation of contractor meetings as appropriate.

Key Job Accountabilities – I

Steward the issuance of ITPs (Instruction to Proceed) by closely liaising with the various Quality, HSE and Quantity Surveying team members and ensuring accuracy of information.

Secure the internal and external review, endorsement and approval process together with the verification of rates applied in commitment documents, and the performance of due diligence checks on the submitted documentation ensuring cost data integrity across all inspection agency contracts is maintained and cost information is accurately relayed to Head of Cost and Business Services team to provide visibility on overall project cost status and performance.

Liaise with Quality, HSE and Quantity Surveying team members to provide support and guidance and ensure common understanding and standardized practice when issuing, revising and closing-out ITPs, issuing correspondence and or requesting locations specific rates.

Key Job Accountabilities – II

Coordinate with involved parties for Change Orders as required.

Organize meetings, including scheduling, drafting agendas, compiling slide decks, documenting resolutions, and sharing outcomes.

Monitor inspectors against approved positions. Update of actuals expenditures and support to the user groups in regularly updating forecasts.

Advise management on any potential cost or contract issues to allow mitigation strategies to be created and at the same tome to provide guidance on corrective actions and measures to reverse adverse trends.

Qualifications

Diploma in business administration, finance / accounting, engineering, construction management.

Knowledge and/or Experience – I

5 years’ experience in project cost control or contract administration for EPC oil and gas capital projects.

Experienced on major projects, from an owner’s perspective, managing reimbursable commitments, working with multi-lingual contract teams with large local subcontractors and mentoring Developees as required.

Experience required in working with electronic data and management systems as well as a proven record in maintaining project records.