Receptionist, Admin Support

Responsibilities

• Greeting visitors, offering them refreshments and directing them to the right person.
• Answering calls and providing information to callers, taking messages and handling general queries.
• Manage both stationery and pantry supply ordering and organizing.
• Keeping the reception area tidy.
• Receiving courier, invoices and packages for staff.
• Booking couriers on behalf of staff members.
• Maintaining office app for employee attendance.
• Maintaining office first aid box and controlling parking access & Office access for office members and visitors.
• General administration work and record keeping as delegated by secretary / administrator.
• Preparation of meeting and conference rooms and assist in arrangements for catering.
• Assisting all the PA’s to order lunch snacks & prepare meeting rooms for their respective departments meetings.
• Handling vendor payments of office supplies (scanning invoices / submitting for payments).
• Handling Etisalat invoices monthly wise and finalizing for the payments.
• Preparing office petty cash replenishment form with receipts and submitting for payments.
• Performs all other duties as assigned within the scope of work.

Dimensions

List the quantitative terms of the jobs on which it has some direct or indirect impact. Describe the nature and extent of the job and the scale of activities involved in the job.

• Geographical span: Saudi Arabia

Skills & knowledge

Educational qualifications

• Bachelor’s degree on administrative or any related field.
• Proficiency with MS office.

Relevant Experience & knowledge

• 3 to 5 years of experience

Personal Characteristics & behaviors

• Ability to handle high volume production-based work environment.
• Ability to work independently.
• Strong verbal and written communication skills.
• Must be able to effectively manage deadlines and multiple priorities.
• Adheres to internal financial and compliance controls for all meetings.
• Highly detail oriented.
• Demonstrable customer-oriented attitude.
• Ability to interact with all levels of the organization
• English fluency